Legal Administrative Assistant : Securities, Governance, Finance, and M&A

Legal Administrative Assistant : Securities, Governance, Finance, and M&A

Location(s) : Toledo, OH, US, 43659-0001

Function : Administrative

Audience : Experienced Professional

Work Arrangement : Hybrid

Requisition ID : 67011

PURPOSE OF THE JOB

The Legal Administrative Assistant provides administrative and backup paralegal support for the Vice President of Securities & Governance, Finance, M&A, her team and the Law Department as required. This position will have contact with employees at all levels within the company and will frequently interact with senior leadership and other administrative support professionals. The successful candidate must have expertise in legal terminology, procedures and deadlines and exercise extreme confidentiality in all matters. We are seeking a motivated, organized and creative professional that will maintain a positive Owens Corning image.

Reports To : Vice President, Securities & Governance, Finance, M&A

Job Responsibilities

• Provide accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
• Anticipate VP needs for meetings and projects being handled in the course of the day and for those taking place during travel.
• Make travel arrangements and allocate travel expenses in accordance with accounting procedures. Maintain passport visa deadlines and process travel visa requests for international travel.
• Handle incoming mail and outgoing correspondence via ordinary mail, facsimile, e-mail, and / or overnight courier service and certified mail via web-based programs.
• Provide pro-active support to track actions, deadlines and manage documents.
• Process invoices, vendor requests and check requisitions.
• Prepare purchase orders and check requests in accordance with proper accounting procedures, obtaining vendor numbers and appropriate approvals.
• Send invoices through the invoice management system related to purchase orders to the appropriate approver according to LOA policy.
• Review paper and electronic invoices from law firms for billing guideline conformity and maintaining necessary records to ensure compliance with auditing requirements.
• Generate reports with regard to matter status, law firm timekeeper rates, and spending to budget status.
• File management in conformance with established record retention guidelines.
• Renewal of professional memberships of group members in a timely fashion and submission of reporting documentation for continuing legal education hours in accordance with required guidelines of The Supreme Court of Ohio and / or other affiliating state Bars and Commissions for legal education. Facilitate process for obtaining Corporate Status with SCO, if / when applicable.
• Prepare reports, presentations and organize training sessions as related to the Law Department.
• Coordinate and schedule interviews internally and externally for open positions.
• Assist in completing the onboarding process of new employees (meeting and training set up, equipment, desk assignments, ordering new T&E cards, building tours, etc).
• Provide training and support to legal administrative associates as needed.
• Ensure that the Law Department portrays the best possible image to all those that contact us or interfaces with us by providing prompt responses; high quality legal documents, sound solutions and effective communication.
• Offer recommendations, implement solutions and utilize technical information to establish best practices and increase workflow efficiency.
• Assist with recording and distributing meeting minutes as needed.
• Fulfill other administrative needs and duties as assigned.

Support to Owens Corning Paralegals

Job Requirements

Minimum Qualifications :

Knowledge, Skills & Abilities :

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