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Office Manager - Property Management

Office Manager - Property Management

LA ApartmentsLos Angeles, CA, US
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Job Description

Position Summary

We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations, provide direct support to upper management, and assist with HR and recruitment functions. This role will supervise administrative staff, ensure smooth office operations, and serve as a key partner in driving organizational efficiency and talent management initiatives. The ideal candidate will be a problem-solver with strong leadership skills, excellent communication abilities, and a keen eye for process improvement.

Key Responsibilities

Executive & Project Support

  • Provide direct support to upper management in the planning, execution, and follow-up of strategic initiatives.
  • Manage scheduling, reporting, and administrative needs for executive projects.
  • Ensure leadership has timely access to accurate information and operational insights.

Administrative Oversight

  • Supervise and coordinate the activities of administrative staff to ensure efficiency and accountability.
  • Standardize and streamline office procedures for compliance and operational excellence.
  • Oversee vendor management, office resources, and budget tracking for administrative functions.

    • HR & Recruitment Assistance

  • Support the recruitment process, including job postings, candidate screening, interview coordination, and onboarding.
  • Assist with HR documentation, employee records management, and compliance tracking.
  • Partner with leadership to implement employee engagement, training, and performance management initiatives.

    • Issue Resolution & Coordination

  • Monitor and follow up on outstanding operational and administrative issues.
  • Serve as a liaison between office staff, field teams, and senior management to drive timely resolution.

    • Performance Tracking & Process Improvement

  • Collect and analyze operational and staff performance metrics.
  • Prepare regular reports and dashboards for executive review.
  • Identify inefficiencies, propose improvements, and implement new tools, systems, or processes to enhance productivity and service delivery.

    • Qualifications

  • 3+ years of experience in office management, administration, or operations (property management experience a plus).
  • Strong leadership and supervisory skills with experience managing administrative staff.
  • Familiarity with HR processes, recruitment, and employee relations.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and HR / recruitment tools.
  • Experience preparing reports and working cross-functionally with both field and executive teams.
  • Bilingual (English / Spanish) strongly preferred.
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