Human Resources Coordinator

Human Resources Coordinator

Job Category : Human Resources

Requisition Number : HUMAN008470

Location : Burlingame, CA 94010, USA

Job Duties

Assist in managing the recruiting process

Ensure timely posting of open positions

Oversee the advertisement of open positions in appropriate venues to attract a diverse candidate pool

Assist candidates with the application process

Review applicants daily and move along the application process

Assist with the pre-screening and interviewing as needed working with the hiring managers to fill their needs

Coordinate interviews with hiring managers and additional required management as required

Coordinate pre-selection processes including :

Conduct background and reference checks timely and follow up with managers with updates on status

Conduct pre-employment drug screening

Coordinate onboarding procedures when selection is made by hiring manager

Manage the onboarding process and new hire paperwork including :

Create offer letter and CA Wage Notices, and other required paperwork

Ensure completion of all new hire paperwork and the creation of personnel files

Ensure all I-9 documentation is properly recorded, filed, and updated in accordance with federal regulations

Ensure proper employment eligibility on all new hires thru use of E-verify

Process hire through data entry in HRIS system and Hilton Lobby

Coordinate Hilton ID's, email / IT requests for specific positions

Coordinate access to specific system functions with Dir. of HR and / or GM

Coordinate uniform ordering including safety shoes as needed / required, parking pass, door key, locker, etc

Conduct Team Member back of the house tour

Coordinate New Hire Orientation schedule and other required training including TIPS, CPR, ServSafe.

Assist in managing payroll

Verify timesheets and assist managers with exceptions

Verify time off requests

Investigate payroll inquiries

Assist with processing payroll

Ensure checks are distributed

Be familiar with SOPs as well as state and federal labor laws while ensuring all regulatory information is posted as required by law

Maintain personnel files including electronic (HRIS system) and physical files, updating team member information as needed and filing of paperwork

Ensure team member files and medical files contain required paperwork and are properly maintained and secured

Assist in the planning and organization of team member activities (i.e. team member of the month, picnic, etc.)

Ensure timely posting or sending of team member activities including birthday and anniversary announcements and monthly Blue Energy activities

Oversee coordination of community outreach programs and activities / fundraisers as Blue Energy Community Champion

Oversee preparation of training materials for team members including Hilton Brand training

Act as the Safety Committee co-chair, attends monthly meetings and conducts meetings as necessary

Assist with ordering safety shoes and other safety PPE's

Assist with Worker's Compensation claims and leaves of absences

Assist team members with general concerns referring them to the proper channels for assistance while maintaining confidentiality

Assist and conduct investigations as needed

Manage the group benefits process including :

Meet with newly eligible team members and enrolling or waiving enrollment in benefit plans

Terminate team members from plans with a qualifying life event or following termination of employment

Assist with the annual open enrollment process and communication of changes in plans

Assist in conducting benefit audits including look back eligibility new or continued

Initiate / manage off-boarding processes including coordination of final checks, termination of IT systems access and Hilton ID, return of all company property, etc.

Coordinate the publication of the daily newsletter

Participate and support all other job functions in the Hotel as necessary

Other tasks as assigned by the Director of Human Resources

Job Requirements :

Ability to speak / communicate in English & Cantonese / Spanish is highly preferred

Prior administrative or human resources experience preferred

Work hours will be Monday-Friday 8am 4 : 30pm with occasional Saturdays for events.

Benefits : Medical

Dental

Vision

401K

Toll Reimbursement

The Hilton San Francisco Airport Bayfront is an Equal Opportunity Employer. All qualified applicants and employees will receive consideration for employment without regards to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse / family member of a protected veteran; or disability. If you need accommodation for any part of the application process because of a medical condition or disability, please send an email to jayati.dasgupta@hiltonsfo.com or call (650) 373-4030 to let us know the nature of your request.