Administrative Assistant

Administrative Assistant

We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.

Responsibilities :

Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly.

Perform accurate data entry and maintain organized records for administrative purposes.

Coordinate events, including charity and community initiatives, to support organizational goals.

Assist with general office duties, such as scheduling, filing, and maintaining supplies.

Some experience with marketing

Serve as the first point of contact for visitors, providing excellent reception and support.

Collaborate with team members to execute fundraising and philanthropic activities.

Manage calendars and appointments to ensure efficient scheduling.

Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management.

Prepare reports and presentations to assist with decision-making processes.

Contribute to the planning and execution of community and healthcare-related events.

Requirements :

Proven experience in administrative assistance or a related role.

Strong proficiency in answering and managing inbound calls with a focus on detail and care.

Skilled in data entry with high accuracy and attention to detail.

Familiarity with event coordination, including charity and community events.

Exceptional organizational and multitasking abilities.

Experience with software tools such as Raiser's Edge and Blackbaud is preferred.

Excellent written and verbal communication skills.

Ability to work effectively in a fast-paced and collaborative environment.