Manager, Events & Engagement

Manager, Events & Engagement

Reporting to the Vice President of Events & Engagement, the Manager collaborates with multiple internal departments and external stakeholders in the planning and onsite execution of each functional area's organizational meetings, conferences, events and deliverables required of the LA28 Olympic and Paralympic Organizing Committee, the U.S. Olympic and Paralympic Properties (USOPP) and Team USA Partners.

The LA28 Events and Engagement team works cross-functionally with all LA28 and USOPP functional areas, operating in an internal agency role within the organizing committee to ensure that each team's meeting and event logistic needs are met. From venue selection to vendor contracting and onsite production, the team manages all logistical details and makes best efforts to deliver event solutions that feature inclusive and accessible design, sustainability measures and economic impact through the engagement of local, small and diverse vendors whenever possible. Examples of events for which the team is responsible include the annual USOPP partner summit, LA28 hotel summit, various external stakeholder educational conferences and briefings, LA28 board meetings, all-staff meetings, International Olympic and Paralympic Committee visits, meetings and more.

Key Responsibilities :

• General ownership of the planning, production and onsite logistics execution for assigned domestic and international meetings, receptions, conferences, dinners, marketing activations and Games-time events (event elements may include registration, travel, accommodations, food & beverage, rentals, audio-visual, gifting, transportation, excursions, entertainment, security, staffing, inclusive design, sustainability measures and additional vendor relations)
• Ideation and collaboration with multiple cross-functional departments to execute against their specific event / meeting needs. While there may be times that we support the team delivering external, public fan engagement events; this team primarily supports internal departments with their meeting, event and hospitality needs
• Logistics and protocol support for all official visits to Los Angeles by IOC and IPC representatives, International Federations, National Organizing Committees, and other key Olympic and Paralympic stakeholders
• Creation and management of event registration and RSVPs through existing platforms and other event management tools
• Develop and manage comprehensive budgets for each event and facilitate timely payments of all expenses, including deposits, post-event billing and internal reconciliation (working in alignment with Team Associate)
• Cross-collaboration with Consumer Products team for timely ordering of branded licensee product and gifting elements for events
• Direct facilitation with Brand Design team and management of print / fabrication vendors for production of branding elements or content for merchandise, registration materials, signage and digital branding event needs
• Management of event materials inventory (signage, branding, tents, tables, equipment, etc.) used by multiple functional areas for conferences, marketing activations, community and employee engagement events
• Coordinate with Team Associate to create post-event debriefs and wrap-up reports / decks compiling event analyses, learnings and results
• Onsite management of vendors and hands-on load-in / load-out operations of all event elements, including physical labor and a 'roll-up-your-sleeves' attitude
• Other related duties as directed and necessary for support and successful event delivery

Background & Qualifications :

Position Requirements :

Education :

Expectations :

Submission Requirements :

The annual base salary range for this position is $88,000.00 - $115,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.