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Inventory Specialist

Inventory Specialist

Diamond Buick GMCAlexandria, MN, US
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Job Description

Job Description

Job Title :   Inventory Specialist

Location :   Diamond Buick GMC, Alexandria, MN

Status : Full-time or Part-time

Reports to : General Sales Manager

Job Summary : About us :

Join Diamond Buick GMC, the ultimate destination for a fulfilling life, work, and of course a competitive pay plan with high income potential. As a progressive, family-owned company with 30+ years of Buick & GMC Excellence, we offer the best of the best in the 2019 Best Minnesota Town. Our focus is on creating an enjoyable and hassle-free customer service experience, and we believe our dedicated team is crucial to achieving this goal. At Diamond Buick GMC, you'll be part of an award-winning dealership that values a fun and professional work environment, provides paid training, and ensures employee success through respect and coaching. Drive your career with us!

Essential Duties & Responsibilities :

Merchandising & Vehicle Presentation

  • Conduct daily pre-lot walk-arounds to ensure the dealership lot is clean, organized, and presentable.
  • Confirm each vehicle is properly equipped with QR pricing codes, Buyer’s Guides, window stickers, and other display materials.
  • Identify and correct minor presentation issues; escalate larger items to management for resolution.

Vehicle Check-In & Documentation

  • Check in all new-vehicle deliveries and auction purchases, verifying VINs, features, and condition upon arrival.
  • Enter and update inventory records accurately in the dealership management system.
  • Maintain all supporting documentation including purchase invoices, titles, and related compliance paperwork.

    • Reconditioning & Sublet Management

  • Coordinate all internal and sublet reconditioning work, including PDR, glass repair, and cosmetic enhancements.
  • Track all reconditioning progress within iPacket Recon and ensure timely completion.
  • Work with the Service Department to manage turnaround time and control reconditioning costs.

    • Auction & Transport Logistics

  • Coordinate the movement of vehicles to and from auction locations.
  • Manage outgoing wholesale and aged inventory units with complete documentation and accurate condition reporting.
  • Track transport costs and schedules to ensure timely delivery and return of vehicles.

    • Acquisition Support

  • Utilize dealership CRM tools to identify potential vehicle acquisition opportunities.
  • Engage with service drive customers and local community members to source desirable inventory.
  • Support management with market analysis and acquisition strategy.

    • Online Inventory & Turn Management

  • List and manage vehicles across multiple remarketing platforms
  • Review aged inventory weekly and make recommendations for merchandising, or disposal actions.
  • Monitor online visibility, pricing accuracy, and photo quality.

    • Compliance & File Management

  • Assist with organizing deal jackets, Buyer’s Guides, and compliance documentation in coordination with office staff. Maintain complete and accurate files for all inventory-related activities to ensure audit readiness.

    • Qualifications :

  • Must be at least 18 years of age
  • Ability to communicate effectively with key partners
  • Familiarity and working knowledge of Microsoft Excel, Google Sheets
  • Ability to do analytical work for extended periods, using a computer and software programs
  • Ability to multitask with multiple interruptions while thoroughly completing tasks within assigned deadlines in a timely, complete and accurate manner
  • Above average analytical skills
  • Good math skills
  • Competent use of keyboard and mouse
  • Must have a valid driver’s license and acceptable driving record

    • Benefits and Compensation :

  • Medical
  • Dental
  • Vision
  • 401k
  • PTO and paid holidays.

    • Equal Opportunity Employer

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    Inventory Specialist • Alexandria, MN, US

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