Administrative Assistant, Corporate Engagement Center

Administrative Assistant

Penn State is currently seeking an Administrative Assistant in supporting the Corporate Engagement Center (CEC). The Corporate Engagement Center is a collaboration between the Office of the Senior Vice President for Research and the Division of Development and Alumni Relations. The Corporate Engagement Center connects industry partners to strategic opportunities at Penn State for research and development, philanthropy, and talent recruitment. The team is here to help build lasting, mutually beneficial relationships. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Constituent Programming and Events Officer, CEC and working closely with the Assistant Vice President of Corporate Engagement and the CEC Directors, this Administrative Assistant will :

• Act as assistant to the Assistant Vice President and CEC Directors by providing support for scheduling, personal calendars, staff travel arrangements, and expense reconciliation.
• Articulate Penn State's needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications.
• Assist with meeting and event planning and execution, including logistics and note-taking.
• Staff meeting scheduling, note-taking, and office calendar management.
• Process and document philanthropic and corporate gifts and support research financial needs.
• Greet and direct visitors, as well as manage and respond to inquiries from the CEC website and central email account.
• Reserve fleet vehicles.
• Maintain office supplies and arrange for equipment maintenance and facility's needs.
• Perform other duties as assigned.

The successful candidate will have :

Preferred Skills and Systems Knowledge :

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues.

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.