Executive Assistant to the Commissioner

The Department of Transportation's (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The Executive Assistant to the Commissioner directly assists the Commissioner in administrative duties; responsible for Commissioner's daily calendar scheduling meetings with both internal and external entities including but not limited to senior executives, city hall executives, local elected officials, civic organizations, community boards, City agency department heads, and private corporations; coordinating all correspondence / mail ensuring the Commissioner receives all external mail and responds accordingly; answering the Commissioner's phone line and using judgement on appropriate response and / or routing the call to another division within the department as necessary; downloading and sending out the Commissioner's schedule on a daily basis; managing the Commissioner's call list; ensuring the Commissioner's guests are on the security list, have the necessary directions, and are greeted and brought to the Commissioner at the time of their meeting; and coordinating with the other administrative staff within the office to ensure proper coverage. This position reports to the Commissioner's Chief of Staff and will assist her with any administrative duties that arise to support the Commissioner and the office at large. This position does require monitoring and responding to emails / phone calls in the evenings and on the weekends.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and / or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Preference will be given to candidate who has experience working as an executive assistant.

Must be organized, and have experience scheduling meetings on Microsoft outlook.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.