Executive Personal Assistant (Brooklyn)
Velvet CaviarBrooklyn, NY, USjob_description.job_card.variable_days_ago
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job_description.job_card.job_descriptionSupport CEOs personal social media presence (TikTok & Instagram) : film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEOs office space and household organization and logistics Assist with CEOs small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid drivers license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEOs needs and proactively look around corners for solutions Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver whos proactive and solutions-oriented A strong communicator professional, clear, and personable Tech-savvy with experience across Google Suite, calendar / email systems, and editing tools for IG / TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy whos service-minded and discrete Someone with a valid drivers license who can confidently navigate NYC 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening / weekend needs based on CEOs schedule or travel / events Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats
About the Role
Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.
This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos youll help keep both the business and the CEOs personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead this role is for you.
Key Responsibilities
Executive & Administrative Support
- Manage CEOs work and personal calendar with precision; schedule meetings, appointments, and events
- Oversee inbox management; draft responses and flag priority items
- Attend meetings, take notes, and manage follow-up action items
- Maintain and manage the CEOs daily to-do list, priorities, and long-term goals
- Act as a gatekeeper, managing the CEOs time and workload effectively
- Coordinate domestic and international travel (including arrangements for her small dog)
- Send and arrange vendor and personal payments on behalf of CEO
Creative & Brand Support
Personal & Lifestyle Support
Project & Event Coordination
You Are...
Requirements
Bonus Points If You...
PERKS :
Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.
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Executive Personal Assistant • Brooklyn, NY, US
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