Administrative Coordinator I

Administrative Coordinator I

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

The expected salary for this position is $40,000.00 annually.

Essential Duties & Responsibilities

Participates in the planning and execution of administrative operations. Work involves coordination of high-level operations of an agency or division. Exercises discretion and independent judgment with respect to matters of significance. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor as needed.

Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

Applies and interprets, and / or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures including programmatic accreditation.

Performs special analyses and project summaries. Prepares sensitive reports which may have high visibility and impact, analyzes information and makes suggestions for improvement, (e.g. faculty workload, faculty overload, faculty promotion, faculty tenure, faculty distance education courses, etc.)

Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

Serves as liaison with the dean's office and various departments / units for preparing account reports, including credentialing.

Will serve as a backup to staff in the Office of the Dean and perform administrative duties for the Division of Health Professions. Contributes to the effective team management of all relevant problems, issues, and opportunities. Serves as liaison and point of contact for administrators. Coordinates workflow and may supervise staff and / or student workers.

Assists the Division of Health Professions program specific admissions.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Knowledge, Skills & Abilities :

Minimum Qualifications

Bachelor's degree or equivalent combination of education and experience.

Two (2) years of related experience.

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multitask and work cooperatively with others.

Interpersonal and communication skills.

Planning and organization skills.

Preferred Qualifications

Three (3) years of administrative experience.

Three (3) years computer / Microsoft Office software experience.

Accurate keyboarding ability.

Experience with DocuSign, FAMIS, Banner, Canopy, Workday, PDF Document Formats, Qualtrics, and Canvas

Excellent knowledge in business communications, spelling, punctuation, office procedures and proofing skills.

Previous experience at a Texas state agency and / or higher education entity.

Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail and prepare reports.

Supervision of Personnel :

This position generally does not supervise employees.

Open Until Filled.

To apply : Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor / manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to "revise" or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.