Assistant Director of Advancement Data Systems

Assistant Director of Advancement Data Systems

Lafayette College : Human Resources : Staff Positions : Advancement

Location : Easton, PA

Open Date : Sep 29, 2025

Description

The Assistant Director of Advancement Data Systems plays a vital role in fostering a data- informed culture within Lafayette's Advancement Division. This position oversees the configuration, integration, and strategic use of Ellucian CRM Advance and related technologies to drive engagement, donor relations, and philanthropic outcomes. The Assistant Director collaborates across departments to ensure data quality, user training, and system optimization align with institutional goals.

This role reports to the Director of Advancement Data Systems and Reporting and works closely with colleagues in Advancement Operations, ITS, and other campus partners.

Primary Responsibilities

Key stakeholder on management of the Ellucian CRM Advance (Microsoft Dynamics 365) database including solutions management, dashboards, workflows and business rules.

Identify inconsistencies and implement procedures to continuously improve data management and stewardship. Ensure accuracy, completeness, and timeliness of information maintained on people and organizations, donors, and prospects in support of division and College initiatives.

Oversee the queue and delivery of communications lists and data extracts across the division and College utilizing our data to optimize results.

Develop division training and resources for our suite of technology serving as the lead for technology training for onboarding new staff and responding to identified training needs across the division.

Provide oversight for the division's use of iModules (Anthology Encompass), including system maintenance and data uploads. Serves as a technical liaison to ensure system functionality, data integrity, and user support for Advancement staff.

Contribute to the development and maintenance of CRM documentation and procedures.

Solutions / workflow management with Ellucian CRM

Design and maintain data infrastructures, advanced finds, and dashboard views of data to meet the needs of the Advancement team.

Serve as technical lead and resource on division CRM projects and to end- users.

Execute accurate and timely uploads of data into the Ellucian CRM database while maintaining data accuracy and integrity.

Identify data to be enhanced, corrected, or established including targeted data cleanup, interdepartmental projects, and other initiatives with campus wide impact.

Work with Advancement Services and ITS to integrate and automate data process flows between CRM and other enterprise systems.

Collaborate with Advancement Operations and ITS staff to test and verify CRM system upgrades and changes.

Provide data support for institutional reporting needs such as CASE surveys, VSE reports, and accreditation documentation.

Work with relevant stakeholders to ensure Advancement reporting aligns with institutional data governance standards and cross-departmental methodologies.

Qualifications

• Bachelor's degree and a minimum of three years' experience or equivalent combination of education and experience.
• Demonstrated proficiency in using Ellucian CRM Advance or similar CRM or database systems in a higher education setting.
• Knowledge of data integration strategies and management systems, practices and standards.
• Attention to detail and a strong commitment to data accuracy and integrity.
• Ability to work independently as well as collaboratively in a team-oriented environment.
• Organizational, analytical, written and verbal communication skills are essential.
• High-level experience in Microsoft Office Suite and Google Workspace.
• Skilled in managing multiple priorities, thinking critically, and maintaining meticulous attention to detail.
• Ability to translate technical concepts into user-friendly language and training.
• A commitment to maintaining a high level of confidentiality.

Preferred Qualifications / Skills

Application Instructions

Application Instructions :

Please provide a cover letter, resume, and contact information for three references.

For more information and to apply, visit https : / / apply.interfolio.com / 174865

Lafayette College does not discriminate, or permit discrimination, on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any other characteristic protected by law in any educational programs and activities it operates, including admissions or employment, as required by Title IX of the Educational Amendments of 1972 (which requires that the College not discriminate on the basis of sex); the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 (which require that the College not discriminate on the basis of disability); Title VI of the Civil Rights Act of 1964 (which requires that the College not discriminate on the basis of race, color, or national origin); Title VII of the Civil Rights Act of 1964 (which requires that the College not discriminate in employment on the basis of race, color, religion, sex, or national origin); the Age Discrimination Act of 1975 (which requires that the College not discriminate on the basis of age ); and other applicable laws and College policies. Individuals may report concerns or questions to the Director of Educational Equity / Title IX Coordinator. Copies of relevant policies and procedures can be found at https : / / sash.lafayette.edu / policies-laws / .

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