Administrative Coordinator - Surgical Oncology & Minimally Invasive Surgery

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Duke Health Integrated Practice

Duke Health Integrated Practice comprises more than 110 primary and specialty outpatient clinics, extending the reach of Duke Health's mission across the state of North Carolina.

JOB LOCATION

Duke University Hospital - Seeley Mudd Building, 4th Floor

JOB SUMMARY

We are seeking an Administrative Coordiantor to assist the division leadership in managing daily operations across the divisions, overseeing and supporting administrative staff, and providing coverage as needed to ensure continuity of operations. This position reports directly to the Division Administrator, with a dotted line to Division Chief.

JOB DUTIES AND RESPONSIBILITIES

• Assist Division Leadership in managing daily operations across Surgical Oncology and Minimally Invasive Surgery, overseeing and supporting 17+ administrative staff.
• Managing timecards, attendance, and HR related concerns while ensuring consistent coverage during absences or vacancies.
• Conduct consistent 1 : 1 check-ins with administrative staff to provide guidance and support.
• Implement and communicate divisional policies and procedure to maintain consistency and compliance.
• Serve as a liaison between administrative staff, division leadership, and department.
• Monitor administrative processes, recommend improvements, and prepare operational summaries as needed.
• Other duties as assigned.

JOB ELIGIBILITY REQUIREMENTS

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.A master's degree in a business related field may be substituted for 2 years experience.OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND / OR EXPERIENCE.

Demonstrated leadership experience managing staff across multiple areas.

Strong communication and interpersonal skills for effective 1 : 1 check-ins and staff support.

Proven ability to handle HR related duties, including timecards, attendance, and performance concerns.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions :

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.