Interior Designer | Project Coordinator

Overview

An Interior Design Project Manager acts as the bridge between the creative / design team and the execution / construction phase of projects. They ensure that design vision is realized on time, on budget, to quality expectations, and in compliance with all relevant codes / regulations. They manage resources and logistics so that clients are satisfied and stakeholders are aligned.

Key Responsibilities

Project Planning

Develop the overall project plan. Sequence tasks in the correct order (design, selection of materials, coordination with contractors, installation). Monitor progress and adjust the schedule as needed.

Team Coordination & Leadership

Coordinate team. Ensure everyone knows what they need to do and when. Facilitate communication. Resolve conflicts or delays.

Design Oversight & Quality Control

Ensure that the design intent is faithfully executed : finishes, materials, furniture, lighting, colors, fittings. Conduct site inspections. Ensure workmanship and installed items meet standards.

Procurement & Vendor Management

Source and select materials, furniture, lighting, fixtures. Compare vendors, obtain quotes, negotiate terms, ensure lead times are met. Manage deliveries and handle any issues of delays or defects.

Risk Management & Problem-solving

Identify potential risks (delays, cost overruns, supply chain issues, regulatory issues) early. Mitigate risks. When unexpected issues arise, adjust plans and keep project moving as smoothly as possible.

Regulatory / Standards Compliance

Ensure that designs and installations comply with relevant codes (building, fire, safety, accessibility), permits, and any applicable local regulations.

Documentation & Reporting

Maintain all project documentation : contracts, drawings, revisions, invoices, photos. Generate regular progress reports for internal and client review.

Key Skills & Qualifications

Interior design expertise

Good understanding of design principles, materials, finishes, spatial planning, furniture / lighting design.

Project management skills

Scheduling (Gantt charts etc.), budgeting, resource allocation, managing multiple simultaneous tasks / projects.

Communication

Clear written and verbal communication, vendors, contractors, internal teams.

Negotiation

Working with suppliers and contractors to get favorable terms, handling change orders.

Attention to detail

Ensuring design intent, high quality finishing, consistency, adherence to specifications.

Problem-solving / adaptability

Projects seldom go exactly according to plan; being able to adapt, find creative solutions is key.

Organizational ability

Handles logistics, deadlines, overlapping schedules, multiple vendors.

Technical knowledge

Understanding of construction methods, codes, materials, safety concerns. Ability to read and interpret architectural or technical drawings.

Leadership

Motivates and guides teams, holds people accountable, ensures cohesion and meeting goals.

Possible Metrics of Success

Delivery on schedule (meeting or beating deadlines)

Staying within budget / minimizing cost overruns

Client satisfaction (feedback, repeat business)

Quality of execution (fewer defects, high quality finish)

Efficient use of resources (vendors, materials, labor)

Effective risk mitigation (few surprises or cost / time blow-outs)

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