Executive AssistantDwellPro • Houston, TX, United States

Executive Assistant

DwellPro • Houston, TX, United States

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About the Role

We’re DwellPro — a fast-growing home service company known for quality work, strong client relationships, and consistent service. We’re looking for a high-performance Executive Assistant who is tech-savvy, highly organized, responsive, and proactive to help run the day-to-day operations and directly support the business owner.

This is a key role. You will be the right hand of the owner, helping to take things off his plate so he can focus on the highest-level priority : growing the company. If you’re someone who thrives on urgency, precision, communication, and ownership — you will love this role.

Key Responsibilities

Business Operations Support :

Manage and maintain the owner’s business and personal calendar using Google Calendar
Communicate back to clients quickly via phone, email, and text in a friendly, professional tone
Handle bookkeeping and data entry in QuickBooks (must be proficient)
Create / send invoices and estimates using company-specific software
Maintain accurate records and organized digital files
Follow up on quotes, appointments, payments, and referrals
Send summary reports to clients after service visits
Assist with sales : follow-through, upselling, and client onboarding
Improve and streamline internal workflows
Always operate with urgency, responsiveness, and professionalism

Executive / Personal Assistant Support :

Book travel, appointments, and personal reservations for the owner

Pay personal bills and track owner’s personal to-dos

Manage owner’s personal calendar

Take ownership of tasks that don’t require the owner’s direct time

Anticipate needs and delegate solutions accordingly

Required Skills & Qualities

You should demonstrate the following :

Communicates clearly and professionally

Responds very quickly to all texts, emails, and client needs

Operates with a strong sense of urgency at all times

Able to work early mornings, evenings, or weekends when needed

Willing to work 50–60+ hours / week during company growth

Highly organized, methodical, and detail-oriented

Strong verbal and written communication (Spanish a plus)

Self-starter who doesn’t need handholding

Handles pressure well and stays focused in a fast-paced environment

Thick-skinned — can handle direct feedback and high-maintenance personalities

Persistent with follow-ups, timelines, and accountability

Proactive, not just reactive — takes initiative

Works with complete integrity and confidentiality

Proficient in QuickBooks, Google Workspace (Docs, Drive, Calendar), and spreadsheets

Tech-savvy — learns new tools quickly

Confident with light sales activity and client conversion

Bilingual (Spanish / English) is a plus

Bonus Experience (Not Required, But Helpful)

Worked in a handyman, trades, or property management business

Prior experience supporting a small business owner or entrepreneur

Startup experience or fast-paced remote environments

What We’re Looking For

Bachelor’s degree or 5+ years of executive assistant experience

High IQ, proven by GPA or a short IQ test

At least 3 years of full-time work experience

Strong moral compass and personal accountability

Growth mindset — hungry to learn and improve

What We’re NOT Looking For

Please do not apply if you are :

Lazy – this is a high-output role

Thin-skinned – we value honest, direct communication

Full of excuses – we expect ownership, not blame

Tardy – punctuality is a form of respect

A complainer – if you see a problem, bring a solution

Disorganized – details matter here

Unprofessional – you must represent DwellPro and the owner

A poor communicator – speed and clarity are essential

Lacking initiative – this role requires you to lead, not wait

How to Apply

Please email to Brady Bussey bbussey@dwellpro.com your resume along with a scan of a handwritten letter (no more than 2 pages) explaining why you’re the right fit for this position.

Use the subject line : DP 2025

Then, after sending your email, text your last name followed by the word DONE (in all caps) to my cell 713 516 2576.

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