Administrative Support Coordinator II

Overview

Administrative Support Coordinator II role at San José State University The Administrative Support Coordinator II provides administrative support for the Academic Resource Office and the Deans Office under direct supervision, reporting to the Director of Resources and Operations for the Lurie College of Education and receiving work lead from the Associate Resource Analyst. Responsibilities include providing accurate, timely, and consistent support for faculty research, the Institute for Emancipatory Education, and other college ORUs; serving as the initial contact and providing customer service to students, faculty, administrators, and the community. Other tasks include completing payments, preparing new hire packets, front-line receptionist duties, and other related activities for the Academic Resource Office and the Deans Office.

Key Responsibilities

• Process appointment forms, requisitions, purchase orders and other related expenses for faculty research accounts (RSCA Fund, Tower Foundation, and / or Research Foundation).
• Keep track of account balances for each faculty award and alert faculty of account details.
• Identify and determine causes of problems; develop and present recommendations for improvement of established processes and practices to the Associate Resource Analyst.
• Create and maintain an electronic filing system for easy access by faculty, the Associate Resource Analyst, and the DRO.
• Create and organize spreadsheets of trackable information and implement an archival system for quick access and data analysis.
• Provide administrative support for institutes and training units for Lurie College.
• Oversee budgets for ORTUs and report to the DRO and Associate Resource Analyst regularly.
• Support the Director of Resources and Operations and the Associate Resource Analyst with daily operations of the Academic Resource Office.
• Provide backup office support for the Dean's Office.
• Act as front-line receptionist, answer phones, and greet faculty, staff, students and visitors.
• Input required data into various databases for mentor teachers, faculty hires, and budget spreadsheets.

Knowledge, Skills & Abilities

Required Qualifications

Preferred Qualifications

Compensation

Classification : Administrative Support Coordinator II

Anticipated Hiring Range : $4,707 / month - $5,096 / month

CSU Salary Range : $4,058 / month - $6,653 / month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents :

All applicants must apply within the specified application period : September 23, 2025 through October 7, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

jobs@sjsu.edu

408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the CDC and CDPH and comply with other safety measures established by each campus. See policy at the CSU policy site. For questions, email jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including criminal records check) is required for employment. A contingent offer may be rescinded if the background check reveals disqualifying information or if information was knowingly withheld or falsified. Some positions may require motor vehicle and / or credit checks. SJSU will pay all costs associated with these checks. Evidence of required degree(s) or certification(s) will be required at time of hire.

CSU is not a sponsoring agency for staff or management positions (e.g., H1-B visas). All SJSU employees are mandated reporters under the California Child Abuse and Neglect Reporting Act and must comply with CSU EO 1083. Incumbent must promptly report any knowledge of a possible Title IX incident.

Pursuant to Clery Act, the Annual Security Report (ASR) and Annual Fire Safety Report (AFSR) are available online. Paper copies are available upon request.

Campus Security Authority designation may apply. This position is subject to Clery Act training as determined by the Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. Discrimination is prohibited on various bases as described in policy. Reasonable accommodation is provided for applicants with disabilities. All employees are mandated reporters under the California Child Abuse and Neglect Reporting Act.

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