Office Technician I (extra-hire)

Office Technician

Under general direction, to perform a variety of the more difficult and complex office assignments; to perform fiscal and financial record keeping; to type materials, and to do related work as required.

Distinguishing Characteristics :

Office Technician I

This is the entry and first level in the Office Technician series. Clerical skills are required. This classification is responsible for technical knowledge of the functions of the department. Incumbents will work under close supervision while learning the policies and procedures of the office where assigned.

Office Technician II

This is the advanced, specialized level of the Office Technician series. Incumbents perform a broad range of complex office support assignments with considerable independence and initiative. They are expected to be thoroughly familiar with the policies and procedures of the Department and / or program where assigned.

Example Of Duties :

• Compose and type memorandums, letters and reports as requested.
• Provides information, takes and transmits messages.
• Performs a variety of financial record keeping, including maintenance of summary account expenditures, accounts receivable, and accounts payable records.
• Assist with the preparation and control of budgets.
• Receives, sorts and distributes mail.
• Maintains work time, invoices, work order information and a variety of office files and records.
• Records and logs invoices and claims.
• Prepares documents; establishes, types and proofreads documents and materials.
• Tabulates data and verifies totals; may work on special reports.
• Performs a wide variety of office and program support assignments.
• Performs special assignments and projects as delegated.
• Operates a computer, using word processing, spreadsheet, and other software.

Office Technician II (In addition to the above) :

Minimum Qualifications :

Knowledge of : Policies and procedures of the department and unit where assigned; thorough knowledge of specialized areas of office support where assigned; modern office practices, methods and procedures; filing and information retrieval systems; fiscal, account and budget record keeping; computers and software used in office and program support assignments; operation and use of office equipment; basic mathematics and proper English usage, spelling, grammar and punctuation.

Ability to : Perform a variety of specialized office assistance assignments with minimal guidance and supervision; interpret and apply the policies and procedures of the office where assigned; perform fiscal, account and budget recording keeping; type at a rate of 40 words per minute from clear, legible copy; operate a computer, using word processing and other software as appropriate; operate and use office equipment; follow oral and written directions; deal tactfully and courteously with other County staff and the public, providing information and responding to concerns about the Department and / or program where assigned; and establish and maintain cooperative working relationships.

Education, Training, and Experience : High School diploma or equivalent. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be : Five (5) years of clerical experience, performing assignments comparable to those of a Clerical Assistant II or III.

Special Requirements :

Possession of a valid California driver's license.