Executive Assistant

Executive Assistant

Established in 1744, Sotheby's is the world's premier destination for art and luxury. Sotheby's promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby's believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

The Role

We are looking for a highly motivated, proactive and productive Executive Assistant with impeccable organizational skills to provide mature, discrete, professional assistance. As the Executive Assistant, you will be responsible for providing full business and administrative support, in a one to three working relationship.

Responsibilities

• Calendar management for three global executives in the New York office. Working to monitor, prioritize and resolve any conflicts pro-actively on their behalf.
• Liaising with all levels of staff globally including senior executives, high profile clients, and external stakeholders from all aspects of the business and market.
• Responsible for coordinating meetings and events as needed; planning the agenda with input, arranging speakers, organizing materials, tracking attendance, following up on actions.
• Assisting with diverse projects, initiatives and roll outs, carrying out research, gathering, analyzing and presenting data.
• Answering calls and handling incoming enquiries from staff and clients; resolving or raising to the executives.
• Drafting email and correspondence, preparing reports and presentations and proofreading.
• Acting as the "eyes and ears" for the executives and ensuring they are informed of any issues or events, news, internal updates and initiatives, upcoming sales and sale results.
• Booking trips and travel arrangements as necessary.
• Complete all expenses and become an expert in the T&E policy and tool.
• Managing invoices; checking costs and accuracy, setting up new vendors, processing, and monitoring timely payment.
• Partnering with other Executive Assistants and providing coverage where needed.
• Support various internal councils, taking ownership of their administration and making sure action points are pursued

Ideal Experience & Competencies

The proposed base salary for this position ranges from $52,000-$58,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.