Talent.com
serp_jobs.error_messages.no_longer_accepting
Executive Assistant - Must have Start-up experience

Executive Assistant - Must have Start-up experience

Phifer & CompanyNew York, NY, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

MUST HAVE EXPERIENCE WORKING DIRECTLY FOR A FOUNDER IN A START-UP ENVIORNMENT - AT LEAST 10 YEARS OF EXPERIENCE.

We’re looking for an Executive Assistant (EA) for our client (from a tech company based in NYC). who thrives in a fast-paced, high-growth environment. This is a career-defining opportunity for someone who wants to be deeply embedded in the company’s strategy and leadership, working side by side with the CEO to drive business efficiency, scalability, and impact. The company is in the tech space, boutique now, but growing rapidly. The CEO needs someone to be

Individual must have start-up experience

The Opportunity

This role is not just about supporting the CEO—it’s about thinking ahead, problem-solving proactively, and making decisions that free up the CEO’s time to focus on scaling the company.

You will be the CEO’s most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects—gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making.

The Ideal Candidate :

  • Long-term mindset—committed to growing and transitioning into a Chief of Staff role over time.
  • Highly organized and process-driven—able to juggle multiple priorities without missing a beat.
  • Thinks two steps ahead—anticipating needs, identifying challenges before they arise, and taking ownership of solutions.
  • Agile and adaptable—able to pivot quickly in a fast-moving, high-growth environment.
  • Loves technology and efficiency—excited to leverage AI tools, automations, and smart processes to streamline workflows.

Key Responsibilities

🗂 Executive Support & Efficiency Optimization

  • Calendar & Time Management – Own the CEO’s schedule, ensuring time is allocated strategically.
  • Meeting Preparation & Follow-Up – Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways.
  • Inbox & Communication Management – Monitor and respond to emails with discretion.
  • Travel Planning & Logistics – Book complex domestic and international travel, optimize itineraries.
  • Confidential Business Matters – Handle sensitive information with the highest level of discretion and professionalism.
  • 📊 Business & Operational Leadership

  • Cross-Functional Leadership – Collaborate across Sales, Marketing, Operations, and Product teams.
  • Project Ownership – Take the lead on special projects and strategic initiatives.
  • Decision-Making & Problem-Solving – Act as a thought partner, bringing solutions to the table.
  • Data & AI Utilization – Leverage AI tools to track KPIs and improve efficiency.
  • 🧠 AI, Technology & Process Optimization

  • AI & Automation Integration – Identify opportunities to use AI to automate tasks.
  • Technology Proficiency – Become an expert in Google Suite, Salesforce, Asana, Slack.
  • Workflow & Process Improvement – Analyze current operations and develop scalable systems.
  • 👥 Culture & Leadership Support

  • Internal Communication & Team Coordination – Ensure seamless communication between leadership and the broader team.
  • Company Culture & Employee Experience – Assist in planning team events and leadership meetings.
  • HR & People Operations Support – Help with hiring coordination and executive-level HR projects.
  • Who You Are

  • 10 years of experience as an Executive Assistant, or similar role.
  • Experience in proptech, SaaS, or multifamily is a strong plus.
  • Highly detail-oriented and organized, with the ability to multitask.
  • Strong problem solver—able to anticipate needs and proactively address issues.
  • Tech-savvy & AI-curious—excited to work with AI-powered platforms l
  • Able to work in-person in NYC with flexibility for occasional remote work.
  • A strong communicator—capable of drafting high-quality emails, presentations, and reports.
  • Ambitious and growth-oriented, eager to take on more responsibility over time.
  • Compensation & Growth

  • Competitive Salary : + performance-based incentives.
  • Pathway to Chief of Staff—structured career growth with increasing leadership responsibilities.
  • Hybrid NYC-Based Role—flexibility with in-person work required.
  • Comprehensive Benefits—Medical, Dental, Vision, 401K, PTO.
  • Unique Career Opportunity—direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership.
  • serp_jobs.job_alerts.create_a_job

    Executive Assistant • New York, NY, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Compunnel IncPurchase, NY, US
    serp_jobs.job_card.full_time
    Job Summary : Seeking an experienced professional with prior financial industry experience to provide extensive administrative and telephone support to Managing Directors. The role demands a proactiv...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Executive Assistant to CEO

    Executive Assistant to CEO

    C-SUITE ASSISTANTSNew York, NY, United States
    serp_jobs.job_card.full_time
    Executive Assistant to CEO, Global Firm that Offers Corporate Compliance Services, New York City.Our client, a global company that offers corporate compliance services for law firms, non-profits, l...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Randstad EnterpriseNew York, NY, United States
    serp_jobs.job_card.full_time
    Responsible for all office administrative responsibilities by providing support directly to up to 5 members of the Executive. Leadership Team and overall Office team to assist with the efficient run...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to C Suite- On Site, Ft. Lee, NJ

    Executive Assistant to C Suite- On Site, Ft. Lee, NJ

    Players AllianceFort Lee, NJ, United States
    serp_jobs.job_card.full_time
    Executive Assistant to C-Suite.Lee, NJ (Non-Remote, Non-Virtual, Non-Hybrid).Competitive Salary and Comprehensive Benefits Package. The successful candidate will have a mature, professional, collabo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    StainlessNew York, NY, US
    serp_jobs.job_card.full_time
    We're hiring an Executive Assistant to support our Founder / CEO, Alex, and help keep our growing company running smoothly. This role combines aspects of a traditional EA, a Chief of Staff, and execut...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Beacon Hill Staffing Group, LLCNew York, NY, US
    serp_jobs.job_card.full_time
    Our client, an investment firm, is seeking an Executive Assistant to support two investment professionals in New York, NY, with plans to relocate to San Francisco! They are looking for a flexible i...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Joss SearchNew York, NY, United States
    serp_jobs.job_card.full_time
    Our team is working on an Executive Assistant to support the CEO of two growing businesses : a venture capital firm and a company focused on highlighting leaders in business and investing.This role ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Outcomes Matter Innovations, LLCJersey City, NJ, United States
    serp_jobs.job_card.full_time
    Direct report to the CEO with responsibility to support executives comprising the c-suite team.Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    ROCKEFELLER CAPITAL MANAGEMENTNew York, NY, US
    serp_jobs.job_card.full_time
    Rockefeller Capital Management.Rockefeller Capital Management was established in 2018 as a leading independent financial advisory services firm. Originally founded in 1882 as the family office of Jo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant to C-Suite

    Executive Assistant to C-Suite

    Selby JenningsNew York, NY, United States
    serp_jobs.job_card.full_time
    Executive Assistant - Quantitative Strategies Team (Confidential Investment Firm).New York, NY (5 days / week in office). Our client is a globally recognized investment management firm known for its d...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to President of University

    Executive Assistant to President of University

    C-Suite AssistantsGreenvale, NY, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Senior Executive Assistant to support the President and manage the operations of the Office of the President.The role reports to the Chief of Staff, but is 85% supporting the President).The Chief ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    AdobeNew York, NY, US
    serp_jobs.job_card.full_time
    Changing the world through digital experiences is what Adobe's all about.We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experie...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    VirtualVocationsJamaica, New York, United States
    serp_jobs.job_card.full_time
    A company is looking for an Executive Assistant to support senior directors in various administrative tasks.Key Responsibilities Maintain calendars and schedules for multiple senior directors Co...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    VirtualVocationsFlushing, New York, United States
    serp_jobs.job_card.temporary
    A company is looking for an Executive Admin to provide support in a fully remote, 6-month contract position.Key Responsibilities Manage complex travel, prepare expenses, and assist with special e...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    RandstadStamford, CT, United States
    serp_jobs.job_card.part_time
    We are seeking an Executive Assistant to provide support to a Senior Executive in Stamford, CT.This is a consulting position on Randstad's payroll, offering an hourly wage and access to benefits.Sc...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    LanceSoftWhite Plains, NY, US
    serp_jobs.job_card.full_time
    Duration : 8 months Payrate : $30 / hr.All Inclusive) Work Type : Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment. Schedule : Monday through Friday, 7.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to CEO

    Executive Assistant to CEO

    VirtualVocationsPaterson, New Jersey, United States
    serp_jobs.job_card.full_time
    A company is looking for an Executive Assistant to the CEO.Key Responsibilities Manage complex calendars, travel, and communications for the CEO Lead and mentor a team of Executive Assistants, e...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Compunnel Inc.New York, NY, United States
    serp_jobs.job_card.full_time
    Prior office experience, preferably within the.Quick learner and adaptable in a fast-paced environment.Strong team player with a positive, enthusiastic attitude. Excellent communication, judgment, a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Columbia UniversityNew York, NY, United States
    serp_jobs.job_card.full_time
    Job Type : Officer of Administration.Salary Range : $95,000 - $105,000.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to depart...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Senior Executive Assistant

    Senior Executive Assistant

    VirtualVocationsJamaica, New York, United States
    serp_jobs.job_card.full_time
    A company is looking for a Senior Executive Assistant.Key Responsibilities : Maintain and manage calendars for 4 Sr Directors / Directors, including scheduling and resolving conflicts Coordinate an...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30