Executive Assistant

Job Summary : Seeking an experienced professional with prior financial industry experience to provide extensive administrative and telephone support to Managing Directors. The role demands a proactive, detail-oriented team player comfortable in a fast-paced office environment. This position requires on-site presence with strong organizational skills, excellent communication, and proficiency in Microsoft Office applications. Key Responsibilities : Provide extensive telephone coverage for Managing Directors, including answering calls, taking accurate messages, knowing executive whereabouts, and handling urgent / confidential calls with good judgment. Manage and maintain calendars for meetings, events, and conference calls. Coordinate travel arrangements and lodging, including submitting related expenses for client visits and travel. Navigate firm resources and coordinate with various departments to collect information and fulfill requests. Provide backup support to colleagues during absences and assist with other office needs as required. Perform miscellaneous office support duties such as maintaining mail groups and keeping the workspace orderly and fully functional. Required Skills and Attributes : Prior experience in the financial industry is highly preferred. Strong communication, judgment, and problem-solving abilities. Exceptional attention to detail and excellent organization / time management skills. Enthusiastic, positive team player willing to assist colleagues. Ability to handle multiple tasks concurrently in a fast-paced environment. Proficiency in Microsoft Office, especially Outlook for email, calendar, and contacts. Familiarity with Excel, internet research tools; Concur proficiency is a plus. Commitment to staying current with office procedures, technical training, policy guidelines, and compliance requirements. Education : Bachelors Degree\n\nResponsibilities : \nProvide extensive telephone coverage for Managing Directors, including answering calls, taking accurate messages, knowing executive whereabouts, and handling urgent / confidential calls with good judgment.^Manage and maintain calendars for meetings, events, and conference calls.^Coordinate travel arrangements and lodging, including submitting related expenses for client visits and travel.^Navigate firm resources and coordinate with various departments to collect information and fulfill requests.^Provide backup support to colleagues during absences and assist with other office needs as required.^Perform miscellaneous office support duties such as maintaining mail groups and keeping the workspace orderly and fully functional.