Merchandise Administrative Assistant (New York)

The Merchandise Administrative Assistant is responsible for providing essential support to the merchandising team by handling administrative tasks, coordinating product information, and ensuring smooth operations within the department. Your role will be key in managing the office operations (i.e. printer, manage samples organization and documentation, facilitating communication between teams, and assisting with various merchandising functions to ensure that the department operates efficiently and effectively. The Merchandise Administrative Assistant will play a critical role in building a positive work culture, driving employee involvement, and supporting change management efforts within the retail organization.

DUTIES / RESPONSIBILITIES :

• Provide administrative support to the merchandising team, including scheduling meetings, preparing reports, and managing correspondence.
• Assist in the preparation and maintenance of merchandise documentation, including product specifications, purchase orders, and vendor agreements.
• Coordinate and track the flow of merchandise between suppliers, warehouses, and retail locations to ensure timely delivery and accurate inventory levels.
• Manage and update merchandising databases and systems, ensuring all product information is accurate and current.
• Prepare and distribute merchandise reports, including sales performance, inventory levels, and product availability.
• Handle inquiries from vendors, stores, and other departments, providing timely and accurate information as needed.
• Support the merchandising team in organizing and executing product presentations, seasonal buying meetings, and promotional events.
• Monitor and maintain office supplies and equipment, ensuring the department is well-equipped to perform its functions.
• Oversee breakroom and office cleanliness coordination, including ordering and stocking cleaning products, snacks, beverages, and other shared resources.
• Coordinate with internal teams and external vendors for the replenishment of breakroom and office supplies.
• Serve as the point of contact for logistics related to departmental meetings, celebrations, and special events, including room setup, catering orders, and materials preparation.
• Maintain organized sample storage areas and lead any restructuring or cleanout initiatives as needed.
• Build and maintain strong vendor relationships to ensure timely and cost-effective supply ordering.
• Provide light support for internal engagement efforts and assist with communications related to department morale and culture initiatives.
• Performs other duties as may be assigned.

REQUIRED SKILLS / ABILITIES :

EDUCATION / EXPERIENCE :

PHYSICAL REQUIREMENTS :

GENERAL INFORMATION :

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Equal employment opportunities are provided to all employees and applicants for employment. Discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. is prohibited.