Legal Services Assistant - Transactional Practice Groups

Overview

Legal Services Assistant - Transactional Practice Groups at Ice Miller LLP. The role supports transactional practice groups with commercial transactions and provides support to attorneys and other professionals. Successful candidates will be eager to learn multiple practice areas as needed, adopt firm technology, and contribute to a high performing team.

Responsibilities

• Support all aspects of administrative practice, including legal and non-legal processes with focus on exceptional client service
• Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems
• Prepare and process outgoing correspondence through email, regular mail / overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize and prioritize ongoing client projects
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
• Assist assignments with technology needs and use firm technology to complete tasks
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm
• Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption
• Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
• Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
• Maintain data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm / Practice Group policies and procedures
• Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm

Qualifications

Job Details

Benefits

Benefits provided include : Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Other Information

Ice Miller is committed to recruiting, developing and retaining talented personnel from all backgrounds. Candidates must have permanent authorization to work in the United States. Ice Miller LLP is an Equal Opportunity Employer.

Note

The above statements describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. All personnel may be required to perform duties outside of their normal responsibilities from time to time.

J-18808-Ljbffr