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OPS IFAS Citation Project Assistant

OPS IFAS Citation Project Assistant

InsideHigherEdGainesville, Florida, United States
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OPS IFAS Citation Project Assistant

Job No : 537540

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Office / Administrative / Fiscal Support

Department : 55050300 - LB-MARSTON REFERENCE

Job Description

Classification Title :

OPS - IFAS Citation Project Assistant

Classification Minimum Requirements :

N / A

Job Description :

This position assists the UF / IFAS Annual Report Publication Coordinator, who works with the UF / IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF / IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026.

Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important .

Duties and Responsibilities :

  • Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
  • Verifies all citation elements are correct in EndNote and Word / Excel
  • Reviews each citation for compliance with established publication guidelines, which includes verifying :
  • that article is in its “final form” in 2025(not online first / preprint / first look, etc.)
  • the journal and article type of the citation are both peer-reviewed
  • at least one of the referenced authors is affiliated with UF and the unit
  • Reviews all the final lists to ensure accuracy

Hours : 30-40 hours / week (see more information under Schedule)

Length of Employment : approximately December 9, 2025 - March 26, 2026

Schedule :

  • Work hours are Monday through Friday (between the hours of 8 am - 5 pm)
  • 20 hours are expected December 9

    • th

  • 18

    • th

    during training and the beginning of January

  • 30-40 hours are expected to be early January through late March
  • Please note that there will be a pause in work from December 19, 2025- January 5, 2026. Work resumes January 6, 2026.

    • Expected Salary : $19.00 / hour

    Required Qualifications :

  • Excellent communication, organization and problem-solving skills
  • Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy / paste)
  • Strong ability to pay attention to detail
  • Ability to work independently, once trained and to ask questions when needed
  • HS diploma
  • Ability to work 30-40 hours / week

    • Preferred :

  • Bachelor's degree
  • Experience using EndNote or similar citation management program
  • Experience using Google Sheets
  • Familiarity with Web of Science and / or Scopus
  • Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)

    • Special Instructions to Applicants :

    In order to be considered, you must upload your resume, cover letter, and references .

    Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

    This is a time-limited position.

    Health Assessment Required :

    No

    Applications Close : 27 October 2025

    To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537540

    Our Commitment :

    The University of Florida is an Equal Employment Opportunity Employer.

    Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

    Copyright ©2025 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

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    Project Assistant • Gainesville, Florida, United States

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