ASSISTANT GENERAL MANAGER

Job Description

Job Description

The Management Trust

Position Title : Assistant General Manager

Location : Broomfield, CO at Anthem Highlands

Reporting To : Anthem Highlands General Manager

Status : Exempt, Full-Time

Salary : $65,000 - $75,000 / Annually DOE

COMPANY PROFILE :

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE :

The Assistant General Manager is responsible for partnering with the Anthem Highlands General Manager, the Association Board of Directors (Board), and our Company to fulfill obligations of the management contract in conjunction with the goals and objectives of the Board. Key areas of focus include management and support of the community association (HOA), including, but not limited to : daily operations, regular interaction with and support of staff / homeowners / vendors, meeting attendance, budget preparation, and overall community business management. This is a leadership position that requires a strong commitment to delivering an exceptional customer experience while balancing the needs of many stakeholders.

JOB DUTIES AND RESPONSIBILITIES :

• Supervise a team of various roles within Anthem Highlands; understand this critical responsibility is centered on supporting, developing, and engaging these employees
• Guide, assist, and recommend a course of action for committee members to conduct business using Leadership Management
• Work collaboratively with the General Manager to formulate and initiate short-and long-term strategies to optimize community resources in a cost-effective manner
• Oversee documentation of all Board-approved policies, rules, and regulations
• Provide management services in compliance with the terms of the management contract and the Association’s governing documents
• In coordination with Anthem Highlands General Manager and onsite managers, prepare annual draft budget estimates
• Assist staff and homeowners with problem resolution
• Provide fiscal management, including, but not limited to : reviewing and approving invoices, coordinating tax preparation and reserve study updates, preparing Annual Capital Expenditures Plan, reviewing completed financial statements for accuracy prior to distributing to the FAC each month, and providing oversight regarding delinquent accounts and the collections process
• Maintain a Master Calendar for all key deliverables for the Association
• Conduct site reviews and provide oversight of related compliance matters
• Be a backup for the Compliance Manager - prepare and mail courtesy notices produced from site inspections and / or as reported by the local patrol if needed
• Participate in the ARC (Architectural Review Committee) process as directed by the GM; this may include routing applications, preparing supporting documentation, and answering compliance questions – such as standards, rules / regulations, and enforcement
• Partner with legal counsel and other professionals regarding community compliance
• Collaborate with the General Manager and Maintenance Manager in review and submit requests for vendor bids and contracted services
• Prepare schedules and establish priorities for routine and special work projects
• Assist in oversight of contracted work to ensure compliance with Association guidelines, including landscaping and patrol services
• Attend association meetings, including, but not limited to : Board Meetings, Annual Meetings, Committee Meetings, Candidates Forum, and special Town Hall meetings, as required
• Prepare Board packets, agendas, and calendars in preparation for scheduled and unscheduled meetings, record Board meeting minutes
• Communicate in-person, by telephone, and / or via email to homeowners, and vendors regarding community business in a timely manner; the call volume at Anthem Highlands is large
• Coordinate with legal counsel and insurance providers regarding matters affecting the Association
• Maintain current knowledge of governing documents, applicable state statutes, and local ordinances that apply to the community
• Oversee all aspects of the client’s relationship with our Company to ensure success and retention
• Work independently, with little oversight, and with accountability to executive management for the result achieved
• Demonstrate a positive attitude and ownership mentality; we believe each employee can build his / her own future
• Represent the community at designated meetings and formal functions
• Other duties and special projects as assigned

QUALIFICATIONS :

SPECIAL POSITION REQUIREMENTS :

ESSENTIAL FUNCTIONS :

SUPERVISES OTHERS? IF SO, LIST :

SCHEDULE & TRAVEL :

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.