Executive Coordinator

Summary

The Executive Coordinator will provide comprehensive support to three key executives : the Retail Deposit Operations Officer, Chief Experience Officer, and Chief Digital Officer. This role focuses on streamlining schedules, managing administrative tasks, and ensuring proactive planning for these leaders. The Executive Coordinator will collaborate across departments to document tasks related to projects and daily responsibilities within retail banking, marketing, and treasury management.

Responsibilities

• Provide comprehensive administrative support to the Retail Deposit Operations Officer, Chief Experience Officer, and Chief Digital Officer, ensuring seamless coordination of their daily operations.
• Coordinate executives' priorities, including calendar management, appointments, tasks, meetings, travel arrangements, and deadlines, while adapting to shifting priorities and interruptions.
• Act as a primary point of contact, screening phone calls and managing communication on behalf of executives.
• Manage sensitive and confidential matters while collaborating with senior executives in a corporate environment.
• Collaborate with internal and external business partners to identify business needs, outline objectives, and develop initial project analyses and functional specifications.
• Interpret and apply organizational guidelines, policies, and practices to ensure compliance and consistency.
• Take detailed notes and minutes during meetings, document responsibilities and action items, distribute notes to relevant stakeholders, and follow up on task completion.
• Plan and organize meetings, including arranging catering, preparing agendas, creating PowerPoint presentations, and distributing printed materials.
• Assist in proposing and implementing project management ideas to enhance operational efficiency and improve workflows.
• Assist in meeting deadlines by creating and formatting documents, compiling reports, and facilitating communication across departments.
• Maintain and update department SharePoint sites, ensuring accurate information and uploading necessary documents and graphics.
• Coordinate and oversee operational activities to ensure alignment with departmental and organizational goals.
• Perform other duties and special projects as assigned to support organizational objectives and enhance operational efficiency.

Working Conditions

Physical Demands

Minimum Requirements

Preferred Requirements

Disclaimer : This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

We are an Equal Opportunity Employer . TexasBank is committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, compensation, benefits, training, disciplinary actions, layoff, recall, transfer, leaves of absence, and termination. Employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of Human Resources.

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