Special Events Assistant

Overview

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is in the National Museum of African American History and Culture (NMAAHC), Office of External Affairs, Office of Special Events.

Duties

• The Special Events Assistant is responsible for assisting with planning, scheduling, logistical preparation and execution of special events, receptions, exhibition openings, conferences, ceremonies, membership and development activities, and / or visits by high level officials both nationally and internationally.
• In this position, you will :
• assist the NMAAHC staff, SI staff, and external requestors with scheduling and designing events and receptions that fulfill the mission, ceremonial, philanthropic, or celebratory purposes of the requestors, within SI and NMAAHC policies for special events.
• write and disseminate event memoranda to NMAAHC departments, other SI offices. Write email correspondence for internal and external event inquiries, event confirmation documents, and confirmation correspondence for VIP tours.
• receive telephone calls and visitors interested in an event and determines which call / visitor can be responded to personally and which should be directed elsewhere.
• serve as a liaison between NMAAHC and Smithsonian offices and outside organizations seeking to use museum facilities for special events.

Conditions of employment

Qualifications

Basic Qualifications : Experience that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

Experience : One year of specialized experience equivalent to at least the GS-07 level in the Federal Service. Specialized experience is defined as coordinating special events for 100 to 2000 people for a museum, educational or cultural institution; initiating, ordering and tracking purchases; monitoring and tracking expenditures; arranging logistics such as space, facilities maintenance, security, audio-visual services; and communicating with the public, donors and event vendors.

Your resume must be no more than two pages and clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Experience refers to paid and unpaid experience, including volunteer work. Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment.

Or Education : master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Special Instructions for Foreign Education : provide transcripts and proof of U.S. accreditation for foreign study if applicable.

Or a Combination : Education and experience may be combined to meet the basic qualifications.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (1001) and who are in a Federal career / career-conditional status are not required to submit a transcript with your application; if selected, you will be required to provide a copy of your transcript before your start date.

Time-in-Grade Requirements : Individuals with prior GS service may be subject to time-in-grade requirements.

Education

There is no basic education requirement for this position.

Additional information

This position is included in the bargaining unit.

Recruitment Incentive : Recruitment incentives may be authorized; approval depends on availability and may require a service agreement. This statement does not guarantee an incentive.

Selections may be made for vacancies across the Smithsonian Institution. By applying, you agree to allow your application and personal information to be shared with Smithsonian hiring officials for similar positions within identified locations.

Candidates should be committed to improving the efficiency of the Federal government and upholding the Constitution.

Benefits

The Smithsonian offers a comprehensive benefits package, including vacation and sick leave, holidays, health / life insurance, and retirement program options. See Benefits at https : / / www.si.edu / OHR / benefits for full details. Additional information about Flexible Spending Accounts, health insurance, leave, life insurance, long-term care insurance, and retirement program can be found at the links provided in the original listing.

How you will be evaluated

You will be evaluated based on how well you meet the qualifications. The evaluation criteria include :

Important Note : Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency.

Required documents

Required Documents

How to Apply

Click on the Apply Online button.

Please note :

Agency contact information

Yvonne Humphries

Phone : 202-633-7448

TDD : 202-633-6409

Email : humphriesy@si.edu

Address : Smithsonian, Office of Human Resources, 600 Maryland Avenue SW, Suite 7001W, MRC 517, Washington, DC 20024, United States

Next steps

After applying, you can save responses as a PDF. You will receive confirmation of receipt by email. The process may take several weeks; you can check status on USAJOBS or contact vacancy.info@si.edu.

Fair and transparent

Statutory guidance on criminal history inquiries, EEO policy, financial suitability, and other hiring process notices are provided as part of the federal hiring process.

Notes

Additional information and tips for applying are available at https : / / www.si.edu / OHR / howtoapply. The Smithsonian does not pay relocation expenses. The Smithsonian Institution is an equal opportunity employer.

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