DETENTION CLERK

Detention Clerk

The Detention Clerk is responsible for maintaining inmate files, arranging transports, receiving and releasing funds for inmate accounts. This position interacts with courts, law enforcement, attorneys; and local, state, and federal agencies across the United States. This position interacts with inmates and the public on a daily basis.

Essential Duties and Responsibilities Tasks include but are not limited to :

• Organizing transports for prisoners
• Ensuring all admission / release paperwork is correct.
• Calculating inmate sentences based on court documents and Administrator's application of good time.
• Contacting assistant district attorneys, public defenders, private attorneys and courts for clarification of paperwork.
• Greeting visitors and answers multi-line telephones.
• Handling mail and routine correspondence.
• Keeping financial and statistical records as needed.
• Issuing receipts and records of funds received.
• Monitoring video arraignments.
• Performing all other duties as assigned.

Supervisory Controls This position performs under the general supervision of the Detention Administrator or designee. The employee uses own initiative and judgment to perform work in an independent and timely manner in accordance with precedents and established policies and procedures.

Qualifications Education / Training / Experience : High school diploma or G.E.D.; 18 years of age and no felony convictions. Three years related experience. Experience Substitution : Two (2) years of college substitutes for two (2) years work experience. Licenses / Certification : Valid N.M. driver's license with a good driving record. No DWI conviction within the past three (3) years. Desirable Qualifications : Associate Degree in related field. Knowledge of the legal system. Paralegal classes. Other. Post offer Drug Analysis Test and / or pre-employment physical. Driver's license, Employment and criminal Background Investigation.

Other Requirements Ability to read, write, and understand written and oral instructions in English; must have working knowledge of computers and Microsoft Office; interact with occupants of the County buildings in a professional and friendly manner. Work independently using good judgment and decision making skills; work well with ever changing priorities and / or situations. Employee must know and understand County Personnel Policy as well as all County and departmental policies pertinent to the position. This position may require some out of town travel for training. Must be able to maintain an acceptable attendance record, be punctual and meet established deadlines.

Must have ability to deal with situations requiring tact and understanding and exercise good judgment when needed. Must remain alert at all times and be able to react quickly in an emergency situation. Must have ability to interact with inmates, supervisors, and staff members in a friendly manner. Must have the ability to work with a diverse population. Must be able to write intelligibly and complete reports. Must be able to communicate effectively, both verbally and in writing, including using computers and electronic equipment. Must be able to work with minimum supervision and be self motivated. Must have working knowledge of federal, state, county and departmental laws and policies pertinent to the position and have demonstrated skill in use of equipment utilized by the facility, as well as CYFD regulations and procedures regarding juveniles. Must possess the ability to write clear, concise reports.

Safety requirements : This position must comply with all safety guidelines of Chaves County and Chaves County Detention.

Physical demands : This position requires a variety of physical activities, generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, etc. Talking, hearing and seeing essential to the performance of the job. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, discriminating thinking. Frequent local travel required in normal in course of job performance. Strength of arms, hands, legs, and back required in the performance of essential functions.

Work environment : Work performed primarily in indoor environment. Exposure to weather, dust, fumes, electrical currents, machine noises, and hazards of detention. Occasionally exposed to high work places and confined places, volatile materials, toxic materials. Worker will be exposed to poor ventilation due to enclosed conditions. Will be exposed to unpleasant odors resulting from poor personal hygiene of inmates. Worker performs duties alone and as part of a team. Worker hazards include being constantly subject to injury, death, or hostage situation; exposed at times to infectious diseases carried by inmates; constant high level of mental and emotional stress. Worker will be assigned to an eight (8) hour shift but will occasionally be required to work overtime.

Equal Employment Opportunity Employer We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected class.