Account Clerk (Accounts Payable)

Account Clerk I

Job Requirements : The Account Clerk I position performs financial and administrative duties to support the processing and payment of invoices for county departments. This position ensures compliance with local government accounting procedures, state laws, and county policies related to disbursements and recordkeeping. Essential duties include :

• Review, verify, and process invoices for payment in accordance with county policies and procedures
• Match purchase orders and receiving documents with vendor invoices
• Ensure appropriate departmental approvals and coding for all invoices
• Prepare and process check runs, ACH payments, and wire transfers
• Maintain vendor files and W-9 documentation for IRS reporting purposes
• Reconcile vendor statements and resolve discrepancies or billing issues
• Respond to inquiries from vendors and county departments regarding payments
• Assist with year-end processing, including 1099 reporting and audit documentation
• Ensure timely data entry into financial software systems (e.g., New World, or other ERP systems used by the county)
• Adhere to internal controls and maintain confidentiality of sensitive information

Physical Demands : Lifting 20 pounds maximum with frequent lifting and / or carrying of objects weighing up to 10 pounds. Intermittent standing, walking and sitting. Using hand(s) / feet for repetitive single grasping, fine manipulation, pushing and pulling, and operating controls. Occasional bending, twisting, and reaching. Ability to communicate effectively both orally and in writing.

Other Experience and Qualifications : Knowledge of governmental accounting principles and basic finance procedures. Familiarity with state and local procurement and disbursement regulations. Proficiency in Microsoft Office (especially Excel) and financial management systems. Strong attention to detail and organizational skills. Ability to prioritize workload, meet deadlines, and work independently or as part of a team.