E11 - Executive Assistant / Operations Manager

Executive Assistant / Operations Manager

E11 Bio is a nonprofit Convergent Research organization on a neuroscience moonshot : developing a radical technology platform for scalable mammalian brain mapping. We are a collaborative, interdisciplinary team of scientists and engineers working at the frontier of connectomics. Read our technology roadmap.

E11 Bio is seeking an organized, proactive Executive Assistant / Administrator to provide essential support across operations, administration, and team coordination. This is a high-leverage role : you'll keep the machine running smoothly so our scientific team can focus on discovery. We're looking for a high-energy personality to join our startup-like environment for onsite work in Alameda, CA.

Responsibilities

• Executive Support
• Manage calendars, triage appointments, and protect executive focus time.
• Track commitments, action items, and follow-ups.
• Coordinate travel, conference registrations, and partner visits.
• Handle approvals, signatures, and routing of key documents.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Operations & Administration
• Support hiring, onboarding, benefits, and visa administration.
• Manage vendors, SaaS accounts, and recurring orders.
• Oversee office logistics (supplies, shipping / receiving, facilities).
• Draft and update internal policies and SOPs.
• Finance & Compliance
• Manage invoices, reimbursements, and expense tracking.
• Support reporting for grants and contracts.
• Serve as day-to-day contact for Convergent Research, our parent organization.
• Team & Culture Support
• Schedule and coordinate internal and external meetings, workshops, and reviews.
• Organize company events, retreats, and off-sites.
• Support documentation practices in Notion and shared tools.
• Encourage clear communication and collaboration across teams.
• Governance & External Relations
• Coordinate board meetings, assemble packets, and track board actions.
• Handle logistics and communication with external partners and collaborators.
• Manage social media, email lists, blogs, and other public communications.

Qualifications

Progression

Who Will Love This Job

We Offer

$69,000 - $92,000 a year

Work with impact! Helping run E11 Bio directly contributes to developing the next generation of brain mapping technology which will not only be critical in developing cures for the neurological disorders that affect 1 in 3 people worldwide but will also radically improve humanity's understanding of the brain and what it means to be conscious. Join us!