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Executive Assistant / Office Manager

Executive Assistant / Office Manager

Career GroupBrisbane, CA, US
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Job Description

Job Description

A cutting edge, dynamic, and fast-growing biotechnology start-up is seeking an Executive Assistant / Office Manager for its expanding San Francisco office. This role will provide high-level administrative support to the CEO and senior executives while also overseeing office operations. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. This is an amazing opportunity to support a bright, caring, and driven team within a high touch role and make an impact as a culture champion.

  • In office 5 days a week, located in Brisbane, CA.

Responsibilities

  • Manage complex travel arrangements and calendars for the CEO and senior executives, ensuring efficient scheduling and coordination of meetings.
  • Act as a primary point of contact, liaising confidently with internal and external stakeholders.
  • Draft, edit, and proofread documents and correspondence with a focus on accuracy and presentation.
  • Oversee office operations, including vendor management, supply procurement, and facility coordination.
  • Handle administrative tasks such as document preparation, filing, and scanning.
  • Plan and coordinate events, off-sites, and internal meetings to foster team collaboration.
  • Provide project management support, tracking deadlines and ensuring timely completion of key initiatives.
  • Support onboarding and office integration for new hires, ensuring a seamless transition.
  • Assist in producing presentations, reports, and other materials as needed.
  • Support the CEO in operational tasks, ensuring streamlined workflows and efficient execution of company initiatives.

    • Requirements

  • Bachelor’s degree preferred.
  • 3-5 years of Executive Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment.
  • Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel) and Google Suite.
  • Strong organizational skills and keen attention to detail.
  • Excellent verbal and written communication skills with the ability to interact at all levels.
  • Ability to handle sensitive and confidential information with discretion.
  • Independent problem-solver with strong prioritization and time-management skills.
  • Ability to adapt to change and manage multiple projects simultaneously.
  • Prior experience with event coordination and office operations preferred.

    • Salary

    $110,000 - $150,000 base salary range.

    You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

    We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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    Executive Manager • Brisbane, CA, US

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