Purchasing Assistant

Position summary

The Purchasing Assistant provides critical administrative and clerical support to the purchasing department. This entry-level position is ideal for candidates looking to start a career in construction procurement. You'll assist with data entry, purchase order processing, material tracking, and communication with suppliers to ensure timely and accurate material delivery.

Key Responsibilities

• Assist with generating and issuing purchase orders based on project and department needs.
• Track delivery statuses and follow up with vendors to ensure timely shipment of materials.
• Maintain accurate records of orders, receipts, and vendor confirmations.
• Support reconciliation of invoices and packing slips for payment processing.
• Help organize and manage material pricing, product availability, and supplier contact info.
• Communicate with project managers, warehouse staff, and accounting on material timing and discrepancies.
• File and scan purchasing documentation to maintain compliance and audit-readiness.
• Assist with collecting lien waivers, COIs, and other subcontractor or supplier documentation.
• Contribute to maintaining vendor relationships through timely and professional communication.
• Perform general administrative tasks, including copying, data entry, and inventory form updates.
• Obtain, review, and process project closeout documents.
• Obtain specialty product certifications and documentation as needed.

Qualifications

Preferred :

What We Offer