Event Planning Coordinator

Job Description

Job Description

About the Augustine Institute :

The Augustine Institute is a Catholic apostolate dedicated to the formation of the laity and the advancement of the New Evangelization. Our mission is to help Catholics understand, live, and share their faith.

Position Overview :

We are seeking an experienced and highly organized Event Planning Coordinator to support our hosted events at the Augustine Institute, a Catholic nonprofit organization dedicated to serving the Church’s mission of evangelization. The ideal candidate will have a minimum of 5+ years of high-level Event Planning experience, with significant expertise in event planning, and creating professional presentations. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities efficiently, including overseeing several events concurrently while upholding the Augustine Institute’s Catholic mission and core values : Humility, Collaboration, Innovation, Excellence and Community .

Key Responsibilities :

• Plan and organize multiple corporate events, meetings, and conferences simultaneously, ensuring seamless logistics and alignment with strategic objectives and alignment with the Augustine Institute’s mission and values. Some events may occur on weekends, requiring flexibility in scheduling.
• Responsible for keeping event on schedule by closely monitoring the agenda, proactively managing any changes, and ensuring smooth transitions between activities. They coordinate with stakeholders to adjust timelines as needed, white maintaining focus on the event’s overall goals.
• Oversee project timelines, task management, and event budgets, ensuring deadlines are met and resources are effectively allocated.
• Prepare high-quality PowerPoint presentations for internal and external meetings, ensuring clear communication of key messages and data.
• Prepare materials for meetings and events, including program materials, agendas, binders, and any other necessary documentation.
• Act as a proactive liaison between the executive office and internal / external stakeholders, handling inquiries, coordinating projects, and facilitating clear communication.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications :

Physical Demands :

Work Environment :