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Associate Product Buyer - Event Gifting

Associate Product Buyer - Event Gifting

ITA Group IncWest Des Moines, IA, US
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Job Description

Job Description

POSITION PURPOSE :

The Associate Product Buyer – Event Gifting is responsible for supporting the planning and execution of Event Gifting programs. Event Gifting is a component of larger, corporate events where guests are gifted meaningful products and / or experiences that are relevant to the event and create a memorable and lasting impression. Event Gifting also supports the other ITA Group solution lines with gifting needs. The Associate Product Buyer supports a team of Product Buyers who manage over 150 gifting opportunities annually.

ACCOUNTABILITIES & PERFORMANCE EXPECTATIONS :

The primary responsibility of the Associate Product Buyer - Event Gifting is to support the Event Gifting Buyers in planning and executing Event Gifting programs for our internal and external clientele. Key tasks and responsibilities include :

  • The Associate Product Buyer will be responsible for managing and tracking incoming request for proposals, rework, and miscellaneous requests. This includes :

Ownership of the Event Gifting email inbox

  • Delegation and tracking of Proposal Requests to Buyers
  • Confirm all information required for Buyer to develop proposal has been provided by Requester
  • Creating / and or Managing client folders to capture required forms, documents, and communication
  • The Associate Product Buyer will be responsible for management of supplier and client invoices :

    • Ability to understand pricing strategies such as :

    How to negotiate wholesale discounts with suppliers

  • Applying margin / mark-up which meets ITA’s financial goals as well as provides value to clients
  • Estimate shipping and taxes
  • Ability to understand and estimate total Event costs, inclusive of staffing costs, travel costs, cost of “merchandising” the gifts (visual presentation – linens, décor, etc.), any communication elements included with event (ex. Event Gifting Vouchers)
  • Post event, ability to reconcile estimated costs with final vendor invoices
  • Approve and process supplier invoices and collaborating closely with Accounting department
  • Supply detailed expense reports to be included in Client Invoices
  • Event Gifting is continuously researching and adding new Suppliers. The Associate Product Buyer will be responsible for maintaining a current database of all Supplier information, inclusive of :

    • Supplier Name

  • Contact Information
  • Key Brands, Categories, and / or Products
  • Negotiated Discounts
  • Performance Notes
  • On an as-needed basis, The Associate Product Buyer may also be responsible for executing Event Gifting programs once orders are confirmed by the Buyer. This is inclusive of :

    • Placing & managing Purchase Orders with multiple vendors

  • Securing accurate artwork and proof approval for custom orders
  • Disciplined document management; ability to follow internal processes for tracking, managing, and saving order information to allow cross-functional team members to access event gifting information
  • The Associate Buyer will be asked to develop creative proposals inclusive of new, exciting, and rewarding merchandise gifts and experiences :

    • Ongoing, proactive research of products trending in the event gifting and retail space

  • Collaboration with teammates to share product knowledge
  • Ability to establish relationships with new and existing suppliers
  • Ability to create visually pleasing proposals in Microsoft PowerPoint; Critical attention to detail is necessary; expected proposal accuracy of 100%
  • Proposals to include rationale, description, and pricing related to various components of event Gifting :

    • Merchandise

  • Event Staffing
  • Travel
  • Taxes & Duties
  • Shipping & Handling
  • Event Operations
  • Communication or Marketing Elements
  • Collaboration with our internal marketing group (Communications Solutions Group, or CSG) to provide event gifting programs that cohesively align with communication strategy of the event

    • POSITION REQUIREMENTS :

  • Experience in purchasing, inclusive of order management and accounting reconciliation preferred but not required
  • Experience in a cross-functional, corporate environment preferred
  • Knowledge of group event industry a plus
  • Ability to travel as needed
  • Understanding of merchandise pricing (margin and / or mark-up)
  • Excellent skills with Microsoft Office products, including Word, PowerPoint, Outlook and Excel
  • Exceptional attention to detail and accuracy
  • Excellent organizational and time management skills
  • Superior oral and written communication skills.
  • Ability to work the time necessary to complete projects and / or meet deadlines.
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    Associate Buyer • West Des Moines, IA, US

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