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Executive Assistant

Executive Assistant

Kentucky Special Parent Involvement Network (KY-SPIN)Louisville, KY, US
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Job Description

Job Description

Benefits :

  • Mission-driven team
  • Paid time off
  • Training & development
  • Health insurance

Position Overview

KY-SPIN, Inc. is seeking a positive, outgoing, and approachable self-starter with a strong work ethic to join our team as a Full-Time Executive Assistant. This role is ideal for someone who thrives on organization, has excellent communication skills, and enjoys supporting leadership with both day-to-day administrative needs and special projects.

Key Responsibilities

  • Provide professional and compassionate customer service by answering and directing phone calls, emails, and inquiries.
  • Manage calendars, schedule meetings / appointments, and coordinate logistics.
  • Prepare and edit documents, infographics, spreadsheets, and reports using Microsoft Office and Google Docs / Sheets.
  • Assist with required documentation and recordkeeping with accuracy and attention to detail.
  • Support office operations, including organizing files, duplicating, tracking deadlines, and maintaining efficient workflows.
  • Act as a liaison between executives, staff, and external partners.
  • Handle sensitive information with discretion and confidentiality.

    • Position Requirements

  • Positive, outgoing, and approachable self-starter with a strong work ethic.
  • Excellent communication and interpersonal skills; able to interact professionally with diverse individuals.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Docs / Sheets.
  • Outstanding organizational skills with the ability to multitask and prioritize.
  • Peer support customer service experience; compassionate and professional when assisting others.
  • Comfortable answering calls, scheduling, and managing multiple administrative tasks efficiently.
  • High attention to detail and accuracy in completing documentation.

    • Preferred Experience

  • Prior experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Experience supporting leadership or working in a nonprofit / educational environment.

    • Prerequisites

  • This is a peer support customer service position : Must be an individual with a disability, or a parent / caregiver / immediate family member of someone with a disability
  • Kentucky resident
  • Standard high school diploma or GED required
  • Must be able to pass a background screening
  • Must have reliable transportation and be willing to travel regionally

    • KY-SPIN is an Equal Opportunity Employer committed to diversity and inclusion.

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