Payroll Tax and Accounting Manager

Position Purpose :

The Payroll Tax Manager is responsible for leading a team of tax professionals in ensuring full compliance with payroll tax regulations across federal, state / provincial, and local jurisdictions in the U.S. and Canada. This role oversees payroll tax planning, research, compliance, audit defense, and accounting, while also contributing to strategic initiatives and cross-functional projects. The ideal candidate brings deep technical expertise, strong leadership, and a proactive approach to managing risk, enhancing operational efficiency, and support the company's broader payroll and mobility objectives and driving process improvements.

This position is responsible for key activities including Tax Compliance & Reporting, ensuring accurate and timely filing of all payroll tax returns (e.g., 941, 940, W-2, T4, RL-1), maintaining compliance with U.S. federal / state and Canadian federal / provincial payroll tax laws and overseeing payroll tax reconciliations and year-end processes. Tax Planning & Research : analyzing tax implications of business operations and provide guidance on payroll tax strategy and monitoring legislative changes and assessing their impact on payroll tax compliance. Audit & Risk Management : leading responses to payroll tax audits and inquiries from tax authorities (IRS, CRA, Revenue Québec, etc.) and ensuring proper documentation and controls are in place to mitigate risk. And Cross-Functional Collaboration : functioning as a subject-matter expert on cross-functional teams involving HR, Payroll, Legal, and Finance, supporting system implementations, M&A activities, and special projects and managing relationships with third-party payroll vendors and tax service providers to ensure service quality, compliance, and issue resolution.

Key Responsibilities :

• 10% Compliance - Stays knowledgeable of and ensures adherence to all relevant policies, laws, regulations, and operating guidelines, including payroll and employment laws and regulations
• 15% Design & Development - Proactively design and develop processes, tools, and reports to support innovation and improve efficiency in Support Systems
• 30% Problem Resolution - Proactively monitors HR systems to quickly identify errors or issues; Proposes solutions that offer efficiency, excellent customer service, innovation, and sustainability; Reports issues or incidents as they arise to ensure appropriate notification to relevant stakeholders; Conducts root cause analysis and identify workarounds / temporary solutions; Ensures complete resolution including communications and change management activities, when needed
• 30% Project Management - Apply project management methodologies to involve stakeholders and offer timely communication of project status; Support HR initiatives through project planning and timely delivery, including prioritization of work, with a focus on providing a positive associate experience, gaining operational efficiency, and ensuring long-term sustainability; Provide end to end support that includes communications, change management, and plans for ongoing sustainability
• 15% Supports Team Development - Coaches, mentors and evaluates team member performance; Manages the responsibilities of the team; Develops successful team culture; Supports hiring and onboarding new team members, as needed

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