Administrative Specialist

Administrative Specialist (Open)

The State of Nebraska, Department of Health and Human Services is seeking an Administrative Specialist for the Public Health Children's Services Licensing team. This position independently manages an administrative function for the Children's Services Licensing team. Responsibilities include reviewing and processing provisional, operating, and amendment applications for childcare centers, school-age only centers, and preschool programs. The position requires in-depth knowledge of complex rules and regulations, and the ability to interpret and adapt them to unique situations. It involves regular interaction with staff, leadership, external agencies, stakeholders, and the public to explain policies, resolve issues, and coordinate operations. This is a professional-level role focused on administrative and operational managementnot routine clerical work.

What We Offer :

We reward our employees hard work with a friendly and supportive work environment and a comprehensive benefits package that includes : State-matched retirement contribution of 156%! 13 paid holidays Generous leave accruals that begin immediately Military leave Tuition reimbursement program Dependent tuition reimbursement program with partnering Nebraska community colleges. Public Service Loan Forgiveness Program (PSLF) through the Federal government 79% employer-paid health insurance plans Dental and vision insurance plans Employer-paid $20,000 life insurance policy Wide variety and availability of career advancement as the largest and most diverse employer in the State Training and Development based on your career aspirations.

Job Duties :

• Reviews and verifies that all materials submitted for licensing applications are complete, accurate, and in compliance with applicable regulations.
• Prepares written summaries and letters to applicants and licensees regarding their application status.
• Collaborates with Child Care Inspection Specialists, state and local fire / health inspectors, and their support staff to ensure inspections are completed and documented in a timely manner.
• Enters and maintains relevant licensing information and documentation in the My License Office (MLO) system.
• Advises managers, staff, and external contacts on agency policies, procedures, and programs.
• Interprets and explains policies and procedures to employees, officials, and the public.
• Identifies and solves operational problems; suggests improvements to policies or procedures.

Requirements / Qualifications :

Minimum Qualifications :

At least one year of post high school coursework or experience in : administration, office management, accounting, finance, planning, policy analysis and implementation, administrative / management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications :

Bachelors degree in public administration, Business Administration, Finance, Human Resources, or a related field. 1-2 years of professional experience in administrative services such as budgeting, accounting, grants management, contract administration, or human resources. Strong knowledge of state and / or federal regulations, policies, and procedures related to public sector administration.

Other :

Some positions may require experience and / or training that is unique to the work assigned; a valid drivers license or the ability to provide independent authorized transportation; and / or criminal history background checks and other specific background check protocols for their agency.

Knowledge / Skills / Abilities :

Knowledge of : office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.

Skills : Requires experience in administrative / secretarial support; Microsoft Office, email systems, and internet searches; ability to design / maintain databases and produce reports strong organizational and communication skills. Must be detail oriented and able to follow written procedures accurately.

Ability to : interact with office staff and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain office and division goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to office team; learn the structure, functions, goals, and policies of the office.

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer!

Equal Opportunity Statement :

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.