Office Coordinator

About the Role :

We are seeking a polished and professional Office Coordinator to support the day-to-day operations of our Bethesda office. This role is ideal for someone who brings strong organizational skills, a keen eye for detail, and a commitment to delivering a high-quality office experience. The ideal candidate is proactive, hospitality-minded, and takes pride in creating a clean, well-organized, and welcoming workspace. This role requires someone who naturally notices the little things and finds solutions.

Key Responsibilities of the Office Coordinator :

• Maintain the overall appearance and organization of the office, including the lobby, conference rooms, kitchen, and common areas.
• Ensure that snacks, beverages, and coffee / tea stations are always fully stocked, neatly organized, and guest-ready.
• Proactively identify and address any issues in the office environment; even one missing item gets restocked promptly to maintain a polished appearance.
• Greet guests and visitors with a warm, professional demeanor and provide a high-touch customer service experience.
• Manage incoming and outgoing mail, deliveries, and office supply inventory.
• Coordinate with vendors, cleaning crews, and building management as needed.
• Support scheduling of conference rooms and assist with setup / cleanup for internal meetings and events.

Qualifications of the Office Coordinator :