Staff Accountant & Contract Billing Specialist

Position Title : Staff Accountant & Contract Billing Specialist

Company Description : NAMI San Diego & Imperial Counties (National Alliance on Mental Illness) is a nonprofit organization that provides free education, support services, and advocacy to improve the quality of life of everyone affected by mental health conditions.

Primary Responsibilities / Function :

The Staff Accountant (with Contract Billing Responsibilities) is an integral member of the Finance Department responsible for performing advanced accounting work, preparing financial reports, and managing all grant and contract billing functions. This role supports the Controller and Chief Financial Officer by ensuring accuracy in financial data, compliance with funding requirements, and timely billing and reporting. The position requires strong analytical, organizational, and communication skills, and the ability to work collaboratively with program and administrative teams to ensure financial compliance, efficiency, and transparency.

Duties and Responsibilities :

• Prepare, verify, allocate, and post journal entries in accordance with GAAP standards.
• Monitor, analyze, and balance accounting ledgers, sub-ledgers, and schedules for accuracy and completeness.
• Perform reconciliations, including complex fixed asset and balance sheet accounts, ensuring proper documentation and audit readiness.
• Assist in compiling schedules, workpapers, and documentation for audits, reviews, and grant monitoring visits.
• Support month-end and year-end close processes, including adjusting entries, accruals, and financial statement preparation.
• Maintain a solid understanding of the accounting system structure, including the chart of accounts, departments, and cost centers tied to funding sources.
• Ensure consistent and accurate coding of expenses to appropriate funding sources, programs, and contracts.

Grant and Contract Billing :

Collaboration & Compliance :

Accountability :

This position reports to the Controller and / or the Chief Financial Officer and may collaborate closely with the Director of Contract Management & Analysis.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Minimum Requirements :

Due to our work with vulnerable populations and county contractor requirements, applicants will be required to undergo a background check following a contingent offer of employment and must receive satisfactory results prior to a final offer of employment. If you have any questions regarding this requirement, please feel free to reach out to .