Studio Executive Assistant Job at Career Group in San Francisco

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A premier interior designer in SF is seeking an experienced Studio Executive Assistant to provide comprehensive administrative support to the Design Principal, Studio Director, and the Studio Administrative Team. This is a fast-paced, detail-oriented role that requires exceptional organizational skills, a polished professional presence, and the ability to juggle multiple priorities with discretion and efficiency.

The ideal candidate will bring three to five years of experience supporting multiple senior leaders, preferably within a creative, interior design, or architectural environment. This role offers the opportunity to be at the center of operations, working closely with leadership to ensure the studio functions smoothly and client needs are met at the highest standard.

Overview

Position : Studio Executive Assistant. This role provides executive and administrative support to senior leadership and the studio team in a fast-paced interior design environment.

Responsibilities

• Executive & Administrative Support
• Manage the Design Principal’s business and social calendars, ensuring all parties are informed of updates and changes
• Coordinate client meetings, internal studio meetings, and special events
• Review and manage daily emails, delegating and prioritizing as appropriate
• Prepare weekly meeting agendas and follow up on action items
• Maintain accurate daily time tracking and verify billable client hours
• Travel & Event Coordination
• Arrange complex domestic and international travel for studio staff, including detailed itineraries and documentation
• Support the planning and execution of business and personal events and gatherings
• Assist with logistics for project installations in collaboration with project managers and design teams
• Operations & Communication
• Act as liaison between leadership, clients, and vendors, ensuring a high level of professionalism in all interactions
• Distribute client and project meeting notes to the design team
• Assist with special projects, research, pricing, and general clerical tasks including photocopying, mailing, filing, and preparing packages for delivery

Qualifications

Preferred Experience

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Job Details

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