Sr. Program Manager

Job Description

Job Description

Salary : $80k - $90k Salary

Job Overview

The Senior Program Manager oversees all agency programs within the Youth, Parenting, and Family & Marriage divisions, ensuring compliance with county, state, and federal regulations, as well as the requirements of funders, foundations, and unrestricted sources. This position provides leadership and support to all Program Managers and program administrative staff. Reporting directly to the Chief Operating Officer (COO), the Senior Program Manager is responsible for overseeing Program staff and implementation, reporting, data analysis, staff training, and coordination of cross-departmental meetings. This role requires a detail-oriented and highly collaborative leader capable of planning, implementing, and monitoring program initiatives through completion. The Senior Program Manager will also assist in budget preparation and review, contribute to the implementation of the agencys strategic plan, and support the development and submission of grant applications. The ideal candidate is innovative, organized, flexible, and dependable, with a strong commitment to program excellence and continuous improvement.

Additional Responsibilities and Duties

• Develop and oversee an effective plan of action for all agency programs, including Youth, Parenting, and Family & Marriage, from inception to completion, ensuring timelines, objectives, and deliverables are consistently met.
• Ensure curriculum fidelity, program quality, and compliance with all applicable federal, state, and county regulations, as well as funder and foundation requirements.
• Implement and monitor staff trainings to meet grant and funding guidelines and maintain compliance with state and federal standards, including child protection and safety requirements.
• Provide leadership and supervision to all Program Managers and support staff, ensuring programs and teams are managed effectively, performance expectations are met, and staff receive coaching, professional development, and support.
• Conduct Level 10 team meetings with Program Managers and ensure that all direct reports meet consistently with their site teams to promote productivity, communication, and client satisfaction.
• Oversee data collection processes and systems across all program divisions; ensure data accuracy, timeliness, and consistency for reporting, evaluation, and decision-making purposes.
• Track, analyze, and compile program performance data and KPIs; evaluate outcomes and present findings, trends, and recommendations to the COO and Executive team.
• Collaborate with the Finance Department to develop, review, and monitor program budgets; ensure that all spending aligns with funder requirements and agency priorities and that funds are used in a timely, compliant manner.
• Support the COO and CEO with grant development activities, including data gathering, proposal writing, timely submission of grant applications, and identifying new funding opportunities for youth and parent development programs.
• Lead and monitor the timely completion of re-application deadlines, continuation applications, and grant renewals to ensure ongoing program funding.
• Provide strategic vision and leadership to Program Managers and support staff, fostering innovation, problem-solving, and high-quality service delivery across all programs.
• Develop and implement programmatic systems and processes that drive efficiency, productivity, and program impact.
• Assess and manage programmatic risks while ensuring alignment with BSIs mission and strategic plan.
• Collaborate with the Communications and Marketing Team to increase awareness of BSI programs through internal and external messaging, social media, community outreach and establish community partnerships.
• Build and maintain strong partnerships with schools, community organizations, and business partners; assist with securing agreements, letters of support, memorandums of understanding, and other collaborative opportunities that enhance program visibility and sustainability.
• Represent Be Strong International professionally at community meetings, events, media opportunities, and coalition gatherings to strengthen partnerships and promote BSIs mission.
• Ensure all programs operate within budget, achieve performance goals, and advance the organizations mission, vision, and strategic objectives.
• Conduct and / or document professional development and training sessions for direct reports and coordinate with HR on personnel needs, performance issues, or additional support.
• Ensure timely submission of required reports, data summaries, and program documentation to funders and internal leadership.
• Proactively communicate with the COO and CEO regarding program performance, challenges, funding risks, or opportunities for improvement.
• Lead or participate in strategic planning meetings, goal setting, and program improvement initiatives that align with organizational growth and innovation.
• Support the creation of new youth and family programs aligned with BSIs educational and service areas, with potential for unrestricted revenue generation.
• Reinforce and model Be Strong Internationals core values across all program operations and staff leadership.
• Complete all required trainings before established deadlines and perform other duties as assigned.

Required Experience, Qualifications and Skill

Competencies

Physical Demands :

This position is regularly required to sit, stand, walk, speak, and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and / or move up to 30 pounds. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.

Limitations and Disclaimer :

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and / or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.

We are an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. Hiring is contingent to references and Level II background screening and Sex Offender background check successfully passed