Office Manager

Job Description

Job Description

We are looking for an energetic team player committed to the execution of daily and long-term customer service and business objectives of our company as an Office Associate. Fostering lasting relationships is at the heart of what we do at CertaPro and is influential in laying the foundation for success in our business. Our Office Associate position is a challenging, evolving, and rewarding position with many areas of responsibility, including Marketing, Sales, Production, Finance, Administration, and Human Resources.

RESPONSIBILITIES

• Fulfills marketing duties, such as planning assertive marketing activities, creating content for the website, ensuring social media post are up-to-date, and organizing trade shows
• Manages sales responsibilities, including creating sales packages, entering leads into the database, updating customer reference lists, and maintaining inventory of all sales materials
• Helps with production, including collecting and tracking hours worked on job sites, updating production schedules, and creating job jackets for each week's production
• Manages financials including job costing, paying all bills and invoicing customers, preparing reports (production schedule and ), managing petty cash and office supply budget, and reconciling supplier invoices and expense reports
• Performs administrative duties, such as maintaining files / data / job jackets, processing incoming / outgoing mail, maintaining a professional office workspace, ordering supplies for the office and others (as required), managing the facilities, answering phones and coordinating messages and tasks, preparing weekly reports / documentation as requested, and organizing company functions
• Helps with Human Resources, including recruiting painters and maintaining contractor applications, obtaining background checks, ensuring employee files are up-to-date, and ensuring contractors are in compliance with insurance and other requirements
• Participates in personal development through training / education and attendance at meetings and conferences as needed

QUALIFICATIONS