Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist assists with the day-to-day functions within the Finance Department with a focus on accounts payable. Responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This will involve compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed. Essential functions include :

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks on a weekly basis; resolving purchase order, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; request stop-payments and purchase order amendments.
• Prepare weekly check-run support binder.
• Monitor accounts payable email and reconcile vendor statements.
• Review petty cash invoices to ensure correct coding and authorization. Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Ensures the ready availability of financial documentation.
• Process manual checks as needed.
• Issue petty cash checks to division managers as needed.
• Prepare vendor 1099 forms annually.
• Protects organization's value by keeping information confidential.
• Assist in annual audit as needed.
• Accomplishes accounting and organization mission by completing related results as needed.
• Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives.
• Model exemplary internal and external customer service.
• Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran.
• Ability to comply with Metro's safety and security policies.

Position Qualifications :

Skills & Abilities :

Work Environment : Office Atmosphere