Accounting Officer

Accounting Officer

This position performs professional accounting work in the business office of Minnesota State College Southeast which is comprised of two campuses Winona and Red Wing. The position involves reconciliation of the local bank account, reconciliation of SWIFT to MinnState, financial reporting, business expense reimbursements, backup procurement duties, and being a resource to College personnel on financial information and policy / procedure. This position also prepares complex financial statements for Southeast's Foundation. The work involves gathering financial data for reports and inquiries, analyzing and interpreting financial data, and recommending solutions under limited supervision. This position assists in ensuring compliance with Governmental Accounting Standards (GASB), Generally Accepted Accounting Standards (GAAP) and other applicable financial standards. This position is vital to ensure smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Coordinate and prepare year end, quarterly or monthly GASB / FASB Financial Data in accordance with Generally Accepted Accounting Principles for review by the Vice President of Finance and Administration. This position requires the completion of financial statements for annual reporting under the deadlines given by System's Office for the VP to review and make adjustments. Using PowerBI, SWIFT to MinnState cash is reconciled monthly for all appropriations applicable to the college. Reconciliations are completed on a timely basis and made available to MinnState. Reports are generated from various computer systems (ISRS, Workday, PowerBI, SWIFT, and the local bank) to analyze and interpret financial data and are then reviewed for accuracy and timeliness between multiple funds / appropriations. It is expected this position will investigate problems and offer solutions to verify the accuracy of transactions. Review internal controls annually and recommend the development and / or revision of controls as necessary.

Be a resource to college administration, faculty, staff, and student senate on business office functions and financial information. This position will analyze and prepare special reports that enable Vice President of Finance and Administration and Director of Business and Finance to evaluate performance of budgets. Also, provide and interpret financial transactions for program instructors, coordinators, managers, and administrators to assist with planning. Educate the college community on business office forms and policies. Receive and respond to business office inquiries and requests.

Management and reconciliation of Foundation Funds. This position will prepare and present complex financial statements to the Foundation Board and assist in the development of budgets for the Foundation to meet the Board's objectives. This will involve conducting periodic budget reviews with various board members; and adjusting the budget if necessary as well as monitoring the cash balance of multiple banks and funds to ensure adequate operation balance and provide recommendations to board and subcommittees on finance and investment strategies.

Backup and assist College Purchasing Coordinator to ensure smooth operation of college procurement and contracting processes. This position will perform backup duties in the college procurement area to ensure continual and smooth operations. Preparing contracts and leases will be a part of the backup responsibilities. Monitor transactions to ensure they are accurately reflected in the accounting systems. Assist in the development, implementation, and training of personnel on internal and State Policy of procurement procedures and guidelines.

Entry and posting of SEMA4 Employee Business Expense Reimbursements. This position will be responsible for reviewing and entering of approved SEMA4 Employee Business Expense Reimbursements. Any new employee relocation reimbursements approved by the college will also be a responsibility. Communicate policy and information to the college community on pertinent reimbursement information. Respond to questions and inquiries by employees.

Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner. This position will assist and strengthen internal control processes in accordance with MnSCU and State requirements. This position will provide for the College by serving on various committees and assisting or spearheading projects as directed and needed. This position will attend continuous training and professional development on accounting laws and regulations to stay abreast of changes in the laws.

Salary Range : $55,186.00-$80,492.00

Minimum Qualifications

• Five (5) years' experience in a professional-level accounting position.
• Two years (2) experience with high-level accounting, data analysis, and attention to detail. Thorough knowledge of state and federal policies and regulations as they relate to the functional areas of the position.
• Ability to provide accurate, detailed analysis of complex information and issues as well as ability to prepare, analyze, and create ad-hoc reports for auditing and reporting requirements.
• Working knowledge and experience in applying the principles of GASB, FASB, and generally accepted accounting principles.
• High degree of technical proficiency in various computer applications, such as : Microsoft programs including Word, Excel, and Access, and database management.
• Strong interpersonal and communications skills, both oral and written, sufficient to provide accurate information in a tactful and professional manner.
• Ability to communicate accounting concepts, principles, policies, and reports with non-accounting clientele in a way that maximizes understanding for all parties.

Preferred Qualification

Work Shift : Monday-Friday (7 : 30am-4 : 00pm or 8 : 00am-4 : 30pm)

About Minnesota State College Southeast is an open-access, public, not-for-profit comprehensive technical and community college. Our campuses are located in the historic river towns of Red Wing and Winona, set sixty miles apart along the Mississippi. The two campuses have distinctive characteristics but are one college in structure, policies, procedures, and mission. Both campuses offer small class sizes, state-of-the-art facilities, and an environment that is friendly and supportive.

Benefits Information : At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work / life balance seriously.