Executive Assistant & Project Coordinator
Perkins Coie Trust Company is searching for a highly organized, proactive, and professional Executive Assistant & Project Coordinator to support the operations of our trust company, which functions within a dynamic legal environment. This role requires a detail-oriented and versatile individual with expertise in executive-level support, strong communication skills, and proficient data management. The ideal candidate will be comfortable supporting multiple stakeholders, managing sensitive information, coordinating governance functions, and contributing to projects across several business units, including marketing, client intake, and administration.
Essential Functions
General Support
Governance and Compliance
Data Management and Reporting
Project Coordination and Support
Marketing and Business Development Support
Meetings and Communication
Specific Skills Required
Possesses exceptional organizational and multitasking strengths, with a proven track record of managing time efficiently. Works autonomously and proactively in fast-paced environments, demonstrating a strong sense of initiative. Is articulate and professional in both written and spoken communication, with a proven ability to collaborate effectively across all levels of an organization. Demonstrates high attention to detail with strong data management and documentation skills. Has experience with governance support (board packages, resolutions, minute-taking, etc.). Possesses proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including strong skills in document formatting and Mail Merge; intermediate capabilities with Excel tasks, including formulas, pivot tables, and data analysis; and demonstrated command of Adobe Acrobat, with proven ability to create, edit, and manage PDF documents to support efficient workflow and documentation processes. Has experience using document management systems and coordinating workflows. Is adept at managing projects and supporting various stakeholders simultaneously, and exhibits an elevated degree of discretion and professionalism, especially in handling confidential information.
Specific Skills Preferred
Familiarity with legal and governance documentation standards. Exposure to customer relationship management (CRM) or document management systems. Requires a willingness and interest in obtaining and developing knowledge of the trust and investment process.
Education and Experience
Requires a bachelor's degree (or equivalent combination of education and experience) and 5 to 7-plus years of experience in an executive assistant, legal assistant, or similar role, ideally within a trust company, legal, or financial services environment.
Executive Assistant • Seattle, WA, US