Administrative Assistant

Administrative Assistant

The job is responsible for assisting with the day-to-day operations and activities of the center, clinic, or corporate office. The AA collaborates with the Director of Operations to ensure the effective and efficient management and support of the location.

Duties and responsibilities include :

• Coordinate activities, both internally and externally, for all departments as well as external stakeholders, families, and service providers
• Support the clinic and operations staff with administrative duties
• Answer and screen telephone inquiries; take and route messages and record intake information, as needed
• Greet and assist visitors
• Generate reports and presentations and file in the appropriate electronic files
• Assist with the completion of employee personnel forms, workers compensation claims and leave forms / requests for the Human Capital Management system
• Provide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up
• Supply general support for travel arrangements
• Plan and coordinate team meetings, as necessary
• Provide event planning support, as necessary, for external events
• Provide real-time scheduling support by booking appointments in order to avoid conflicts
• Assist internal recruiters with onsite interview schedules as well as candidate arrangements and travel
• Anticipate the needs of others in order to ensure an effective, positive experience
• Perform other duties as assigned and required to maintain unit operations
• Adhere to Cultivate Management Corp policies and procedures
• Perform other duties as assigned

Qualifications include :

Knowledge, Skills and Abilities include :

Working conditions :

Physical Conditions :

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.