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Warehouse Coordinator

Warehouse Coordinator

Manuli Ryco USPella, IA, US
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Job Description

Job Description

Position Overview :

We are seeking an organized and proactive Warehouse Coordinator to join our team. This role supports daily warehouse operations and serves as a vital communication hub between Customer Service, Planning, Shipping, Receiving, Quality Control, and Production. The ideal candidate will be experienced in managing documentation, planning shipments, handling cross-departmental requests, and coordinating logistics to ensure timely and accurate inbound and outbound operations.

Key Responsibilities :

Customer Service & Planning Support :

  • Manage Customer Service Documentation Requests (CSRs) including packing slips, manufacturing orders, inspection sheets, picking tickets, and tracking information.
  • Production Planner requests including bulk shipments, hot orders, shipping methods, drop-in orders, and order revisions.
  • Support management with escalations, order updates, production plan changes, and supply revision requests.
  • Separate, organize, and invoice manufacturing orders by ship date, customer, and shipping method.

Shipping & Receiving Coordination :

  • Schedule trucks and coordinate with drivers for outbound shipments.
  • Communicate outbound order destinations with shippers and logistics partners.
  • Prepare and drop customer POs and bulk orders into the system.
  • Coordinate with Receiving / Shipping teams in the absence of the warehouse supervisor.
  • Collaborate with processing lead to address and resolve documentation errors.
  • Prepare and verify shipping documentation (e.g., packing lists, shipping labels, bills of lading) for accuracy.

    • Invoicing and Documentation :

  • Create and process Bills of Lading (BOLs) and shipping documents.
  • Complete tracking and delivery documentation.
  • Initiate and manage the start of the invoice process, including KS, COs, POs, bulk, and WEO documentation.
  • Assist in end-of-day reconciliation and preparation for next-day and end-of-week shipments.

    • Administrative & System Support :

  • Maintain and update the shipping and production plan.
  • Send weekly emails of POs that need scheduling.
  • Prepare and organize end-of-day shipping documentation.
  • Place and track supply orders to ensure warehouse needs are met.

    • Key skills & Qualifications :

  • Proficient in Microsoft Excel, Outlook, and Word.
  • Previous experience using an MRP / ERP system (Infor M3 highly preferred).
  • Strong communication and organizational skills.
  • Ability to multitask and manage cross-departmental requests efficiently.
  • Comfortable working in a fast-paced environment with shifting priorities.
  • Perform any other duties as assigned by the Warehouse Supervisor or Production Manager.
  • High school diploma or equivalent; a degree in logistics, supply chain management, or a related field is a plus.
  • Proven experience in warehouse operations or logistics
  • Strong organizational and multitasking skills.
  • Basic understanding of inventory management and warehouse management systems (WMS).
  • Strong Data entry skills
  • Knowledge of safety regulations and procedures within a warehouse setting.
  • Type 50 WPM

    • Physical Requirements :

  • Ability to stand, walk, and move for extended periods.
  • Ability to lift up to 50 pounds regularly.
  • Ability to work in a fast-paced and physically demanding environment.
  • Must have Safety-Toe Footwear.

    • Preferred Skills :

  • Knowledge of shipping carriers and freight scheduling.
  • Experience with document control and invoice generation.
  • Familiarity with quality control documentation such as PPAPs and kit tracking.
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