Office Administrator

Job Description

Job Description

Required Skills & Experience

High school diploma or equivalent (required)

Prior experience in office administration, preferably in construction or utilities

Strong proficiency in Microsoft Excel (formulas, pivot tables, data entry)

Excellent organizational and multitasking abilities

Strong communication skills and attention to detail

Familiarity with construction documentation and terminology is a plus

Job Description

We are a fast-paced utilities construction firm specializing in the design and installation of infrastructure for power. Our projects shape communities and support essential services. We're looking for a detail-oriented Office Manager to keep our operations organized and efficient.

Job Summary

As Office Manager, you’ll play a key role in supporting our field and project teams by managing administrative functions, coordinating logistics, and maintaining accurate records. Strong Excel skills and a proactive mindset are essential for success in this role.

️ Key Responsibilities

Oversee daily office operations including supplies, scheduling, and vendor coordination

Maintain and update Excel spreadsheets for budgeting, project tracking, and reporting

Assist with payroll, timesheet collection, and employee onboarding

Coordinate meetings, prepare agendas, and manage documentation

Support project managers with document control and permit tracking

Ensure compliance with safety and regulatory documentation

Communicate with field crews, subcontractors, and clients as needed