Physician Scheduling Clerk

Physician Scheduling Clerk

Primary Location : Panorama City, California

Facility Name : Panorama City Medical Offices 3

Schedule : Call-in / On-Call

Shift : Day

Salary : $29.08 - $32.21 / hour

Job Number : 1362040

Date posted : 07 / 16 / 2025

Job Summary : No information available at this time.

Essential Responsibilities :

• Ensures the consistent and efficient operation of the medical office schedules, hospital call rotation, and special procedure and / or operating room assignments.
• Coordinates the departmental physician and physician-extender schedules.
• Initiates and prepares and implements the monthly provider schedules for various departments.
• Enters data into the regional CARE System program.
• Distributes the provider master schedules to providers, medical office administration and ancillary support services.
• Coordinates all departmental master schedule changes.
• Solely responsible for ensuring accurate, complete and timely schedules.
• Bi-monthly, will compute all worked hours and non-worked physician hours.
• Responsible for compiling each physician's bi-monthly payroll.
• Completes a Regional Positive Time Report for each physician.
• Data input of vital physician payroll data into the Regional Physician Payroll System.
• Administrative Duties : Coordinates physician and physician-extenders monthly medical office schedule, hospital call rotation, special procedure and / or operating room assignments.
• Makes appropriate schedule changes for medical office, hospital call rotation, special procedure and / or operating room, keeping appointment levels at their optimum.
• Develops a check and balance system to ensure schedule changes are made correctly.
• Monitors and follows up with all schedule changes assigned to appointment personnel.
• Maintains and balances an equitable call schedule within the department.
• Prepares and maintains holiday call schedules for physicians, making all calls equitable in rotation.
• Adheres to area and departmental Policies and Procedures and still keeps all aspects of the schedules functioning smoothly.
• Coordinates and develops, along with the chief of each department, provider master schedules 3 months prior.
• Ensures that the Physician Scheduling Policy and Procedures are followed.
• Confirms physician time against master Schedules and actual CARE appointments schedules.
• Accurately records all physician payroll information on the Regional Positive Time Reports.
• Accurately reports all direct and indirect physician hours via the regional payroll system.
• Independently prepares and maintains physician and physician-extender medical office schedules, hospital call rotation, and special procedure and / or operating room assignments.
• Implements and expedites all physician and physician-extenders schedule changes.
• Follows up with appointment personnel to ensure that all schedule changes were completed.
• Notifies appropriate medical office and hospital personnel when schedule changes occur.
• Enters and / or oversees the entry of provider master schedules into Regional CARE System.
• Ensures that physicians and physician-extenders arrange for their own medical office and hospital call coverage.
• Develops physician and physician-extender profiles for new providers.
• Computes physician worked on non-worked hours onto Positive Time Reports.
• Prepares and distributes physicians copy of Positive Time Reports bi-monthly.
• Monitors and controls physician overtime.
• Enters physician payroll information into the Regional Payroll System.
• Reviews and maintains personal data listings of per diems physician.
• Conducts orientation with new providers.
• Establishes and maintains appropriate department files and records.
• Will ensure accuracy and confidentiality of all records.
• Collects, prepares and distributes statistical data as required.
• Composes and types interoffice memorandums, as required.
• Perform other duties as required.

Basic Qualifications :

Experience :

Minimum of two (2) years recent direct experience with demonstrates computer literacy.

Minimum two (2) years recent experience on a computerized appointment system or equivalent experience.

Education :

N / A.

License, Certification, Registration :

N / A

Additional Requirements :

Ability to understand and communicate effectively and diplomatically with all levels of personnel.

Adaptability to constant schedule changes and modification of the providers schedules.

Ability to perform multiple tasks in a heavy workload environment.

Master scheduling experience.

Physician payroll experience.

Ability to meet scheduling deadlines.

General knowledge of organizational procedures and the ability to apply them to various situations.

Notes :

This is an on-call position; days and hours may vary.

Working days and hours may vary.

Traveling may include all Panorama City areas including Santa Clarita.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.