Facilities Associate Manager

Our client, a prestigious High Net Worth Family Office, is seeking an

Assistant Facilities Manager

to support the management of a portfolio of luxury residential properties across Northern California. This individual will play a critical role in ensuring each property is impeccably maintained, with seamless coordination across projects, vendors, and day-to-day needs.

Oversee and support facilities operations for a diverse portfolio of luxury residences.

Report directly to the Director of Facilities and collaborate with other executive business partners.

Manage vendors and contractors, from sourcing through project completion, ensuring exceptional quality and cost efficiency.

Coordinate and oversee projects ranging from major property upgrades to detailed tasks (e.g., replacing AV systems, painting railings, or refinishing surfaces).

Serve as a key liaison between the family office and service providers, ensuring communication, follow-up, and accountability.

Utilize a work order system to manage requests, track progress, and maintain accurate records.

Work autonomously while staying aligned with leadership and facilities team members.

Maintain detailed records of projects, budgets, and vendor performance.

Minimum of 5+ years of experience in facilities management, property management, or project management with exposure to both residential and commercial environments.

Strong vendor management expertise with proven ability to oversee multiple projects simultaneously.

Demonstrated ability to thrive in high-touch, service-oriented environments where attention to detail and discretion are paramount.

A flexible, hands-on mindset with the ability to balance strategic oversight and detailed execution.

willingness to travel regularly between properties (a facilities vehicle will be provided when needed).

Part of a growing facilities team of four, with the opportunity to take on expanded responsibilities as the family office evolves.