Administrative Specialist II UF Clinical and Translational Science Institute (CTSI)

Administrative Specialist II UF Clinical and Translational Science Institute (CTSI)

Job No : 527396

Work Type : Full Time

Location : Lake

Categories : Business / Accounting / Finance, Office / Administrative / Fiscal Support, Grant or Research Administration

Department : 29680302 - MD-CTSI-VILLAGES HEALTH CRC

Job Description

Classification Title :

Administrative Specialist II

Job Description :

The UF Health - Precision Health Research Center (PHRC) located in The Villages, FL, hosted within the Clinical and Translational Science Institute (CTSI) seeks an enthusiastic and qualified individual to fill the Administrative Specialist II position. This position will work with center leadership and staff in coordination of various administrative duties.

More About This Role

Program(s) Administrative Duties

• Greet and assist visitors, faculty and students, refers inquiries to appropriate program area and / or staff, serves as liaison with other university departments and external agencies.
• Provide general administrative support and customer service to include conducting day-to-day operations of the center such as answering phones, distributing incoming and outgoing mail, printing, scanning, copying, and preparing reports.
• Interact with study participant's via phone and in person to include appointment reminders, study follow up, and general inquiries.
• Works closely with leadership in supporting center events, travel and professional development initiatives.
• Ensures that the center is well stocked with supplies, tracks and orders supplies as needed for day-to-day operations as well as special events.
• Assists with special projects and communications to include collecting and editing content for the Center's website and social media platforms, manages and creates content for electronic billboard, manages electronic and paper files and other relevant materials related to the website.
• Compiles data used for decision-making and discussion / meetings of Director, staff and select outside individuals on administrative matters.
• Assists with the coordination of the Centers meetings, including preparation of meeting materials, maintenance of meeting minutes and upkeep of the center members' database.
• Effective organization of information resources that facilitate collaboration and productivity of Center staff, including preparation of staff meeting agendas, advancing use of shared calendars, directories and other UF cloud tools.

Programs and Budgeting

Assistance to Leadership

Who We Are

The University of Florida's Clinical and Translational Science Institute (CTSI) was established in 2008 to accelerate the translation of scientific discoveries into improved health outcomes. As a university-wide research infrastructure, the CTSI enhances UF's capacity to conduct impactful clinical and translational research by offering resources, training, and support to investigators across disciplines. The institute promotes collaboration among researchers, clinicians, and community partners to advance scientific innovation, improve health care delivery, and address health disparities throughout Florida and beyond.

Expected Salary : $50,000 - $60,000

Minimum Requirements :

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications :

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter and resume.

This is a time-limited position.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

The University of Florida is an Equal Opportunity Employer.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 17 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 527396

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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