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Event Coordinator

Event Coordinator

Professional Search NetworkEast Rutherford, NJ, US
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Primary Duties and Responsibilities :

  • Coordination of onsite and virtual meetings
  • Daily phone and email support up to and including communication with sales representatives and faculty
  • Run various report to manage workload effectively and efficiently
  • For onsite meetings, individual will partner with other supplier partner to ensure onsite needs are met
  • Setting up virtual credit cards for dinner meetings
  • Communication with Clients and Faculty
  • Review documents for accuracy / ensure compliance requirements are met
  • Ensuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met
  • Work closely with other team members to ensure successful execution of meetings
  • Help the sales force with troubleshooting issues and answering questions
  • Manage a very active after-hours duty officer support line
  • Post program follow-up to ensure the team has the data necessary for proper close out of a program
  • Adherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)

Competency Requirements :

  • Excellent interpersonal skills
  • Superior customer service and organizational skills
  • Ability to handle a high call and program volume
  • Exceptional attention to detail
  • Good oral and written communication skills as well as focused listener
  • Ability to prioritize, multi-task and to work under tight deadlines
  • Demonstrate ability to work in a fast-paced environment
  • Ability to work flexible schedules and / or extended hours to meet clients' business needs
  • Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace
  • Other Education / Skills Experience Desired :

  • High School or equivalent
  • o College Degree Preferred

  • 5 years' experience in field or related area
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